ENGLISH EDUCATION SYSTEM
Groups & Tracks
A track system that includes the levels from beginner to upper-intermediate is applied for both degree and non-degree students in the English preparatory program. The track system enables students with different language competence to reach targeted language skills at the end of the academic year.
The English preparatory school program consists of 4 tracks each of which lasts between 7 and 8 weeks. Our academic year spans 8.5 to 9 months. There are 2 terms within this period of time and each term is divided into what is referred to as "Tracks". For this academic year, each track of the first term lasts 8 weeks and each track of second term lasts 7 weeks. ELAT (End of Level Achievement Test) is applied at the end of each track. There is a two week holiday between the terms.
Besides an integrated English language teaching, the English preparatory program consists of classes focused on Reading & Comprehension, Listening & Comprehension, Speaking & Writing which have their own separate syllabus, and these classes are supported by an online education system. Also, after the start of the second term, vocational English education (ESP) and preparatory studies for TOEFL - which is accepted as the final exam, is given priority.
At the very beginning of the academic year, students who would like to study at the English Preparatory school are required to register within a specific period which is referred to as "the registration period". The length of the registration period is usually decided upon by the school Senate. After the registration period, students a required to take a Level Placement Exam. As the name implies, depending on the score of a particular student, both the academic level(English Level) and the group to which the student belongs is ascertained.
These groups are;
Group A (Beginner)
Students with no prior English background are accepted to this group. These students are regarded as being at the A1 level of English, according to the CEFR (Common European Framework of References)
Group A (Elementary)
Students with some prior English background are accepted to this group. These students are regarded as being at the A2 level of English, according to the CEFR (Common European Framework of References)
Group B (Pre - Intermediate)
Students with some prior English background are accepted to this group. These students are known to have just enough level of English that would get them through the day and meet their basic need to communicate. These students are regarded as being at the B1 level of English, according to the CEFR (Common European Framework of References)
Group C (Intermediate)
Students with some prior English background are accepted to this group. These students are known to have a good command of English as to be enough to get them through the day and meet not just their basic need to communicate in English but also able to adapt and express their thoughts and view with little difficulty. These students are regarded as being at the B2 level of English, according to the CEFR (Common European Framework of References)
A.GENERAL PRINCIPLES OF EVALUATION
Whether or not a student has passed or failed a class is totally dependent on the total average/averages of the four ELATS that are administered at the end of each track. Of course, not forgetting the 20% and the 30% of the score take gotten from the IBT TOEFL exam. During the English preparatory program, evaluation in every track depends on a variety of components. The individual score of a student in a track is calculated with the predetermined percentages according to SLICE ( the chart that shows what percentage each component has). The SLICE chart contains and indicates the percentages of the following components; attendance, projects, writing portfolios and quizzes. Plus, the score of the ELAT. ( End of Level Achievement Test ). The scores of four tracks are evaluated at the end of the academic year according to rates below;
- %25 of the first track,
- %25 of the second track,
- %25 of the third track,
- %25 of the fourth track
These percentages are added up and then GPA is calculated. The academic standings are evaluated by getting %70 of the GPA and %30 of the TOEFL – IBT score for degree students, and %80 of the GPA and %20 of the TOEFL – IBT score for Non – Degree students. The passing grade in the English preparatory program is 70 points for both degree and Non–Degree students. At the end of the year, should any of the students from either of the group was to provide us(the school) with a score of 79 from the TOEFL exam, that particular student will be exempted with query. This means that the students will be regarded as a "graduate" without putting into consideration whatsoever score he or she scored within the academic year.
TOEFL: TOEFL – IBT is an international internet–based exam and it measures your productive and comprehensive skills of English language. It evaluates how you integrate reading, listening, speaking, and writing skills to fulfill your academic purposes. The students take the TOEFL – IBT exam – which is applied by ETS, located in the U.S. – at the contracted providers by signing up online.
B.THE SUMMER SCHOOL
Students whose performance was academically poor hence, failed in that academic year, have a second chance. Such students may decide to attend the summer school. The starting and the ending dates of the summer school are decided by the school of foreign languages. Also, should a student so desires, rather than attend the summer school, he/she could attend the summer programs abroad. However, whichever school the student decides to attend abroad is expected to have accreditation that the school of foreign languages(IAU) accepts. The students who fail again in the summer school can attend the proficiency exam at the beginning of the following academic year.
At the end of the academic year, should a student not pass after attempting the two chances given (summer school and the exemption exam in the month of September), students whose medium of instruction in their various departments is English, will repeat the English preparatory program for two semesters. This has been made obligatory in according with the terms of 12th subsection of the 7th clause of the bylaw related to teaching foreign language in higher education institutions and the principles to comply in teaching foreign language, published on the official gazette (4/12/2008 dated – No 27074). Students who fail may also opt for changing their department from a totally 100% English as a medium of instruction to that of Turkish as a medium of instruction in the class. This change can be effected by a body referred to as ÖSYM.
In case of failure, the degree students with Turkish medium program and mandated to attend the English preparatory can attend the summer school. Absenteeism counts even during the summer school. Students who are unable to pass the summer school and move on to their departments are also free to sit for the exemption exam which is conducted later in the year, often in the month of September. Plus, such students can keep sitting for the English proficiency exam in the beginning of every academic year until they graduate.
C.OBJECTION OF RESULTS
In the English preparatory program, with the exception of the TOEFL – IBT scores and the scores evaluated with the optic reader, students can object to the results of exams such as ELATs (End of Level Achievement Test), final exams and proficiency exams. It is important that any objection be written on paper and submitted officially within three(3) workdays after the announcement of the exam scores. Any objection(s) after three(3) workdays will be declared null and void.
Each student gets an "advisor" instructor after the placement test. The advisor teachers are responsible for the same class and the same students all through the academic year. Every student can share any detail of any academic subject with his/her advisor teacher. Amongst many other responsibilities, an advisor teacher is responsible for the following; following their students' academic progress, absenteeism rate, supervising e.t.c. If necessary, the class advisor teacher may decide to contact families of a particular student.
RATE OF ABSENTEEISM
Students must attend at least %80 of the lessons in the English preparatory program. The same rate or percentage goes for the summer school program. The exam scores of the students who are over their absenteeism level rate aren't added to the GPA. In other words, students whose rate of absenteeism is over 20% are automatically deemed to have failed.
Each student is responsible for following his/her own level of absenteeism. And, Students must participate in the lessons and they must be mindful of the schedule. Students who are late get a warning first and if they keep on being late, they are marked as "absent". However, students who are marked absent for coming late to class have every right to quietly go into the class during the lesson.
EXCUSES (MEDICAL REPORTS)
Student who claim to have missed a class or an exam due to some sort of illness are expected to provide evidence such as an official doctor's report. This said medical report must have been issued by a general/government hospital, if it is to be regarded or accepted as valid. All medical reports are subject to scrutiny by the academic board members. The decision after scrutiny is made know to the advisor teacher who later take the necessary steps to both inform the student in question and/or carry out the decision of the academic council as indicated in the petition of the student attached to the medical report. All petitions relating to but not limited to medical reports must be submitted to the secretariat og the English Preparatory School of Istanbul Aydın University within 7 workdays after the ending date of the medical report. Any petition submitted 7 days after the ending date indicated on the medicate report will be regarded as null and void.
DISCIPLINARY PROCEDURE OF STUDENTS
All students must have students' book, a notebook, a folder to keep the worksheets the instructor gives, a pen or a pencil, and a dictionary.
The cell phones must be turned off or switched to "silent mode" and it is strictly forbidden to use the cell phones during a lesson.
Students cannot eat or drink any beverages in the classroom except water.
It is unacceptable to sleep, to talk with a classmate and to be busy with something irrelevant to the lesson. Disciplinary step are taken against the students who disrupt the atmosphere of the class.
Students are expected to be prepared before the lesson.
The students, who break the general rules of the university, disturb their friends; obstruct the teaching process of the instructors, behave unethically and negatively disciplined in accordance with some already stipulated rules and laws already communicated to students at the beginning of the academic year in the handouts.
B.PRACTISES REGARDING HOMEWORKS, PROJECTS AND EXAMS
Should a student be caught cheating or is proven to have attempted to cheat during an exam, the exam paper of such students will be withheld unmarked. And, should a student be found guilty by the academic board, the exam paper will not be marked and the student will be scored zero. The academic board and the disciplinary committee reserve the right to further punish the students.
Homework and projects are individual studies unless stated otherwise. If any of the homework or projects is confirmed as, plagiarized or translated, it is considered invalid and the score is "0".
STUDY ABROAD PROGRAMME:
Students have a chance to get English education abroad to complete one or two tracks in the school(s) which have accreditations that the school of foreign languages accepts. Students can go to English spoken countries, particularly U.S.A. and United Kingdom, to complete their English language education. The score and the attendance record are calculated and converted and applied to suit the attendance calculation of the English Preparatory School. Study abroad conferences and meetings will often be held to help create awareness of the great importance in spending at least a Track of the 4 tracks in an English speaking country.