ENGLISH PREP SCHOOL LANGUAGE EDUCATION SYSTEM
LEVEL GROUPS AND TRACKS
In the English Preparatory School, there is a track system which ranges from Starter level to Advanced level for both non-degree and degree students. Within the track system, students with different levels are expected to acquire and reach a certain language level at the end of each track.
The academic year of our English Preparatory School comprises of four (4) tracks. Each of these tracks runs for a duration eight (8) weeks. At the end of each track, an ELAT (End of Level Achievement Test) exam is administered. The Mid-Term break (semester break) is mostly in the month of January, and it spans for two (2) weeks.
English language education programme consists of courses such as Reading comprehension, Listening comprehension, Speaking and Writing skills. All our courses are incorporated with Online Platforms. The main reason for prioritizing these Online Platforms is our strong believe that learning English should not be limited to the classroom. These Online Lessons are endowed with authentic materials which expose our students to real life situations. In addition, in the third (3rd) track, English for Specific Purposes (ESP) and lessons to prepare our students for the TOEFL İBT exam are introduced into the curriculum.
After the registration, students are placed in a class that is appropriate to their level based on the result of our Placement Test. These levels are:
A1 Groups: These groups are for students who have little or no background knowledge of English.
A2 Groups: These groups are for students who have elementary knowledge of English.
B1 Groups: These groups are for students who have post-elementary or pre-intermediate level of English.
B2 Groups: This group is for students who have intermediate level of English.
In all these levels, our students are aimed to achieve a level to follow their courses in their departments by improving their academic English.
LESSONS AND COURSE CONTENTS
Main Course: The aim of this course is to equip our students with the necessary knowledge regarding basic English instructions. This course, which comprises of all the language skills such as English grammar, speaking, reading, listening and, writing, is acknowledged as the main lesson for all the students. Furthermore, this course constitutes an important basis for general English, which includes the instruction and implementation of the necessary grammar rules for a student to be able to speak foreign language.
Listening and Speaking: The aim of this course is to improve Speaking and Listening skills of students. In this course, which is supported with visual-auditory materials and speaking activities, is aimed at helping students understand and analyse what they listen to. Improving their listening comprehension skill will ensure that students do not have any difficulty following their courses in their field of major. Acquiring and perfecting such a skill will enable students to express themselves properly and speak fluently in the foreign language.
Reading: The aim of this course is to develop students' English reading skills such as reading comprehension, analysing and obtaining information from what they have read, making inferences from the text that they have read, familiarity with the general test skills, and acquiring vocabulary from the text while reading it.
Writing: This course aims to develop students' English writing skills such as introducing themselves, explaining arguments with examples, depicting objects and places, comparing different ideas, establishing cause-result relation, and creating academic compositions.
Online English: The "Online education system" gives a chance to our students to repeat what they are taught in class. These Online platforms are rich in in-class activities with a wide variety materials and extensive English exercises and games. It also allows teachers to systematically follow and direct their self-studies. The various online platforms which are only accessible with login details (Username & Password) are practised in the school Computer Labs. The time allotted to "Online Lesson" is 2 lesson periods. The scoring system configured on these assignments has a percentage scale in our integrated grading system.
TOEFL: This course includes applied studies as a preparation for the TOEFL exam which students are obliged to take as their final exams at the end of the year. This course prepares the students for the exam by informing them about all kinds of question types which are included in the TOEFL exam. Students are also taught by teaching strategic answering techniques with a great number of question and exam samples.
ESP: The aim of this course is to familiarize the students with the content of the field of their studies in English by teaching the terminology and the jargon of their specialities after they finish the preparatory school. The goal of ESP course is to assist students to follow their occupational/vocational training courses in their departments during their studies and complete their exam papers in English, to follow other learning activities, to watch any kind of publications related to these courses; to participate effectively in seminars and discussions; to gain the ability to conduct research and to establish written and oral communication in English, which is necessary in their professional and social life.
A.GENERAL PRINCIPLES OF EVALUATION
The success of the students in the Preparatory Program is assessed by evaluating success in four tracks and a joint assessment of the TOEFL test score, which is considered to be the final exam taken at the end of the academic year. During the English preparatory program, evaluation in every track depends on a variety of components. The score of a student in a track is calculated with the predetermined percentages according to SLICE (the chart that shows the percentage value of each component). The SLICE chart contains and indicates the percentage values of the following components; Attendance, Projects, Writing Portfolios, Teacher Assessment, Quizzes and ELAT (End of Level Achievement Test ). The scores of four tracks are evaluated at the end of the academic year as below;
Track 1 - 25 % (25 % of the total score of student)
Track 2 - 25 % (25 % of the total score of student)
Track 3 - 25 % (25 % of the total score of student)
Track 4 - 25 % (25 % of the total score of student)
The total percentages achieved by the student per track are added up and the GPA is calculated.
For a Degree groups, the academic standing of a student is evaluated by summing up 70 % of the GPA and 30 % of the converted TOEFL-IBT score. For Non-degree groups, the academic standing of a student is evaluated by summing up 80 % of the GPA and 20 % of the converted TOEFL-IBT score.
The passing grade in the English preparatory program is 70 points for both degree and Non–Degree students.
Important note: Regardless of the grades a student has achieved within the academic year, he/she is required to take the TOEFL exam, which is the exit / final exam at the end of the English Preparatory Program. Hence, a student who does not take the TOEFL exam is automatically considered unsuccessful.
TOEFL – IBT is an internationally recognized internet–based exam. It measures your competence level at both productive and receptive skills in English language. Students take the TOEFL – IBT exam at the contracted provider within the dates determined by the school administration. It is usually between the months of May and June. (https://www.ets.org/)
At the end of the Academic year, should any student was to provide us or submit a TOEFL score of 79 or over, that student will be exempted without query. This means that the student will be considered a "graduate" of the prep school.
SUMMER SCHOOL: Students whose performance was academically poor within the regular academic year hence, failed in that academic year, are provided with a second opportunity. Such students may decide to attend the summer school. The start and end dates of the summer school are decided by the school administration. Also, should a student so desire, rather than attend the summer school, he/she could attend a summer program school abroad. However, whichever school the student decides to attend abroad is expected to have an accreditation status that the school of foreign languages (IAU) accepts. Students who are unsuccessful in the summer school can attend the proficiency exam that is administered in the month of September of the same academic year.
At the end of the academic year, should a student not pass after attempting the two opportunities given (summer school and the exemption exam in the month of September), those whose medium of instruction in their various departments is English, will repeat the English preparatory program. This has been made obligatory in according with the terms of 12th subsection of the 7th clause of the bylaw related to teaching foreign language in higher education institutions and the principles to comply in teaching foreign language, published on the official gazette (4/12/2008 dated – No 27074). Students who fail may also opt to change their department from 100% English as a medium of instruction department to that of Turkish as a medium of instruction. This change can be effected by a body referred to as ÖSYM.
B. OBJECTION TO EXAM RESULTS
In the English preparatory program, with the exception of the TOEFL – IBT scores and the scores achieved from the multi-choice section of exam, students can object to the results of exams such as ELATs (End of Level Achievement Test), MID-TERM Exams, final exams and proficiency exams. It is important that any objection be written on paper and submitted officially within three (3) workdays after the announcement of the exam results. Any objection(s) after three (3) workdays will be null and void.
Students must attend at least 80% of the lessons in the English preparatory program. The same percentage applies also to the summer school program. Students who exceed the absenteeism limit are deemed to have automatically failed. The 20% absenteeism privilege comprises of unexpected situations like illnesses. Be informed that medical reports are not accepted as an excuse for absenteeism.
Each student is responsible for following his/her own number of absenteeism. Students are supposed to come to class on time and participate actively in the lessons. Students who are late get a warning first and if they are repeatedly late, they are marked as "absent". However, students who are marked absent for coming late to class have every right to quietly join the class during the lesson as long as late coming does not become a habit.
EXCUSES (MEDICAL REPORTS)
Medical Reports and other excuses are not accepted as valid reasons for absenteeism. Students who are in possession of such (medical) reports will be considered as absent in the lessons during the period for which they submit medical reports. Furthermore, medical reports will not be accepted as valid causes of absence in quizzes, mid-terms, final exams and make-up exams and shall not be put into operation.
DISCIPLINARY PROCEDURE - CLASSROOM ETHICS
- Students are expected to make provision for the following study aids;
- Course book and Dictionary
- Folder to keep worksheets given by instructor(s)
- Pen & Pencil
- In addition to participating actively in lessons, students are expected to communicate ONLY in English both inside the classroom and everywhere within the school premises. Should a student need further explanation of a particular topic or a further clarification of a pressing issue, student may request to have a private session with the instructor or with the Academic Advisor outside of the classroom.
- Students are expected to come prepared for lessons. Projects, homework, assignments must be handed in on the date set by the teacher.
- Cell phones must be switched off or put in the "silent mode" all through lesson hours and dropped in the phone boxes provided in the classrooms. The use of cell phones in the classrooms is strictly forbidden. The infringement of this rule is punishable by temporary seizure of the phone by the administration.
- With the exception of water, students are not allowed to take any edibles into the classroom.
- It is unacceptable to sleep, talk with a fellow classmate or engage in any disruptive behavior during lessons. Students who persistently act otherwise will face disciplinary measure as warranted or set by the school rules and regulations.
Students who break school rules, distract friends during lessons, disrupt the flow of lesson, or behave inappropriately are disciplined in accordance with stipulated rules and regulations already communicated to students via this "Student Information Handout", which is given to students at the beginning of the academic year.
B.PRACTISES REGARDING HOMEWORKS, PROJECTS AND EXAMS
- Should a student be caught cheating or proven to have attempted to cheat during an examination, the exam paper of the student is seized and held unmarked. The incident is later presented to the Academic Disciplinary Board for evaluation. And, should the student be found guilty by the Academic Disciplinary Board, the exam paper is not marked and the student gets a score of zero. The Academic Board reserves the right to impose further disciplinary measures against the student.
- Homework and projects are assigned to students individually. Students are expected to do their homework or carry out projects individually unless otherwise stated by the teacher.
- Plagiarism is a punishable offence and totally prohibited. If any of the homework or school project presented by a student is proven to have been plagiarized, the homework or project is deemed invalid, hence, gets a score of zero (0).
ACADEMIC CONSULTANCY SYSTEM
A "Class Academic Advisor" is assigned to each and every class at the beginning of the academic year. Among other duties, the "Academic Advisor" is basically charged with the responsibility of following the academic progress of each student in the class. He/she advises and guides each student so that they attain academic excellence. Each class has the same "Academic Advisor" from the beginning to the academic year to the end.
Due to the close rapport that may ensue between the teacher and the students, students tend to seek not only advice about academic issues but also about personal matters. The Academic Advisor also closely monitors the absenteeism rate of students. Should the academic performance and/or absenteeism rate of a student reach worrisome level, the Academic Advisor may decide to contact a family member of a student in pursuit of a long-lasting solution.
Academic Advisors set aside two (2) hours a week for consultation with students. These hours are referred to as "Office Hours". At the set time, students can meet their Academic Advisors during the "Office Hours". To inform and remind the students, the teacher's Office Hours are posted both in the classroom and on office doors of the teacher.
STUDY ABROAD PROGRAMME
Students have the chance to improve their level of English by choosing to study at one of our partner schools abroad. The stay period spans from two (2) months to four (4) months. Our partner English Language Schools are in English speaking countries such as America, the United Kingdom, Canada, etc. During the period of stay abroad, the student's exam scores and attendance records are closely and diligently monitored and then forward to us. We then calculate and convert the exam scores and attendance records to suit the standard and attendance requirement of our English Preparatory School.
After the semester begins in fall, Study Abroad meetings are often held within the English Preparatory School to help create awareness about the importance of studying abroad, spending at least a Track of the four(4) Tracks in an English speaking country. A "Study Abroad" unit is established and charged with the responsibility of enlightening, guiding and assisting students on issues pertaining to studying abroad.
ACADEMIC SUPPORT / REMEDIAL TEACHING CENTRE
Students who have missed a class and consequently have difficulty in understanding a topic that had been covered have an opportunity to revise the topic at a "Remedial Class" during Remedial Hours. Students are required to find out more about Remedial Classes from their Academic Advisor.
SOCIAL AND ACADEMIC ACTIVITIES
You are expected to join at least one or two of the activities below:
- English Speaking Clubs
- School Newspaper Club
- Short Movie Festival in English
- Drama Club
- Quiz Shows General Knowledge Competitions in English
- Kermes and School trips
- Some other club activities
Students can consult with the "Student Affairs Office" (school secretary) for every paperwork such as request for Student Certificate and/or Official Papers, Medical Report submission and Petitions.
Students can benefit from the following facilities
- Computer Labs
- Dining Hall