Outgoing Staff

How to Apply

Erasmus STAFF TEACHING MOBILITY

There is an obligation to deliver at least 8 hours of teaching. A minimum duration of 2 working days is strongly recommended to provide a meaningful contribution to the teaching programme and international academic life at the host institution. Shorter periods should be exceptional. The maximum duration is 8 weeks.

Erasmus STAFF TRAINING MOBILITY

The duration of the training period should be from 2 working days up to 8 weeks. There is an obligation to participate at least 2 days of training activities at the host institution to be able to eligible for funding.

A complete teaching programme/Work Plan and an invitation letter from the host institution, a language proficiency certificate, an internal approved application form and additional documents for any special situations(if any) must be submitted via the Online application portal (https://turnaportal.ua.gov.tr/turna/ng/#/giris ) before the application deadline. The mentioned teaching programme/Work Plan can be found from the Documents part of this web page.

Application And Selection

The Selection of the Staff will be done by an Assessment Commission which will be formed by the Rectorate. The Commission evaluates the applications carefully, by considering the call for proposals announced by the European Commission annually and the rules- priorities established by the Turkish National Agency.

Staff must be employed at Istanbul Aydin University – honorary lecturers are not normally eligible

Priority will be given to:

Staff who have not previously received Erasmus staff mobility funding
Visits which can combine training with visiting students currently on exchange/ traineeships

The application must demonstrate clear objectives and a provisional teaching/training programme covering at least the minimum number of teaching/training hours.
The application should also indicate how the visit will contribute to the wider strategic goals of the Service/ College/School/University for Internationalisation.

Application process and timings

Dean of Faculty / Head of Service for initial approval of your proposed mobility and absence (ensuring any teaching/ work responsibilities can be covered)
Complete the internal Application form and obtain the signatures from your department's upper management
Submit the fully signed application, the Invitation letter, approved STA/STT document and language proficiency certificate to the Erasmus office' online application: https://turnaportal.ua.gov.tr/turna/ng/#/giris by the time announced (for inquiries we can be contacted at [email protected] )
You will be notified of the status of your application no later than 4 weeks after the Erasmus+ Staff Commission's decision.
Subject to funding availability, there might be additional application rounds during one academic year. This page will be updated during each academic year to confirm whether there is still funding available.

Before Leaving IAU

Step by Step Application System

Upon Application:

Online application via https://turnaportal.ua.gov.tr.The following documents must be added before the deadline of the application period:

Application Form (Approved by Erasmus+ Departmental Coordinator/Head of Department/Dean of Faculty)
Erasmus+ Staff Mobility for Teaching/Training Mobilty Agreement (Signed and Stamped by Host Institution/Organization)
Letter of Acceptance (Signed and Stamped by Host Institution/Organization)
Language Certificate

Prior to Departure:

Bank Account (Euro)
Visa Letter (if needed, provided from Erasmus+ Office and generated online on turnaportal.ua.gov.tr, section My Applications). For more details on how to automatically generate the QR Visa letter please check the Guide available HERE
Copy of Passport
Copy of Visa
Grant Agreement for Erasmus+ Staff Mobility

Upon Return:

Final Report submitted (EU SURVEY and internal detailed report on the mobility via EBYS)
Certificate of Attendance submitted
Boarding Pass and passport entrance and exit stamps submitted

Before leaving IAU, the staff must sign a Financial Contract, which is completed by Erasmus Office. This document must indicate how the contribution of the European Community (Erasmus+ Staff Mobility grant) is to be paid.
Erasmus+ Mobility grants are provided as contributions towards subsistence and are not intended to cover all living costs abroad.

Bank Details Form
Staff are required to fill in the bank details forms and present them before the start of their teaching/training mobility, so as to receive the Erasmus+ grant. The grant contribution will be paid in two instalments: 80% 30 days after the financial contract has been signed; the remaining 20% within 45 days of the end of the staff mobility period, provided that all documents have been duly delivered. The contribution will be paid by bank transfer.

Funding

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel.

Apart from the Erasmus+ Grant per day, selected participants will also receive travel support.

Travel grants maximums are set according to the distance travelled at the following rates:http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

2025-1-TR01-KA131-HED-000306298
Ülke Grupları	Hareketlilikte Gidilen Ülkeler	Bireysel Hibe Miktarları (€/ gün bazında)**
Grup 1	Almanya, Avusturya, Belçika, Danimarka, Finlandiya, Fransa, Hollanda, İrlanda, İtalya, İsveç, İzlanda, Lihtenştayn, Lüksemburg, Norveç	171
Grup 2	Güney Kıbrıs Rum Yönetimi, İspanya, Malta, Portekiz, Yunanistan, Çek Cumhuriyeti, Estonya, Letonya, Slovakya, Slovenya	153
Grup 3	Bulgaristan, Hırvatistan, Kuzey Makedonya, Litvanya, Macaristan, Polonya, Romanya, Sırbistan	133

2024-1-TR01-KA131-HED-000195713
Ülke Grupları	Hareketlilikte Gidilen Ülkeler	Günlük Hibe Miktarları (€)**
Grup 1	Almanya, Avusturya, Belçika, Danimarka, Finlandiya, Fransa, Hollanda, İrlanda, İtalya, İsveç, İzlanda, Lihtenştayn, Lüksemburg, Norveç Programla İlişkili Olmayan 13. ve 14. Bölge Ülkeleri	171
Grup 2	Güney Kıbrıs Rum Yönetimi, İspanya, Malta, Portekiz, Yunanistan, Çek Cumhuriyeti, Estonya, Letonya, Slovakya, Slovenya	153
Grup 3	Bulgaristan, Hırvatistan, Kuzey Makedonya, , Litvanya, Macaristan, Polonya, Romanya, Sırbistan	133
Diğer Ülkeler	1-12. Bölge Ülkeleri	190

Katılımcılar seyahat maliyetlerini karşılamak için aşağıda belirtilen desteği alacaklardır:

2025 KA131 Seyahat Mesafeleri	Tutar (€)	Yeşil Seyahat Hibe Tutarı (€)*
10-99 km arasında	28	56
100 ile 499 KM arasında	211	285
500 ile 1999 KM arasında	309	417
2000 ile 2999 KM arasında	395	535
3000 ile 3999 KM arasında	580	785
4000 ile 7999 KM arasında	1188	1188
8000 KM ve üzeri	1735	1735

*Yeşil seyahat araçlarının (tren, otobüs, paylaşımlı araba, tekne) kullanılması durumunda uygulanır.
*Yeşil seyahat yöntemleri, temelde uçak ve gemi yolculuğu dışındaki bütün ulaşım yöntemlerini (tren, otobüs, paylaşımlı araç kullanımı, bisiklet, tekne vb.) kapsamaktadır.
Genel kural olarak 500 km'nin altındaki mesafelerde katılımcıların düşük emisyonlu ulaşım araçlarıyla seyahat etmeleri beklenmektedir.

Katılımcılara yeşil seyahat desteği ödemesi yapılabilmesi için:

Seyahatin ana unsurunun çevreci seyahat yöntemleri kullanılarak yapılması,
Kurumun bulunduğu ülkeye gidiş-dönüş yolculuğunun büyük bir kısmının yukarıda bahsedilen çevreci seyahat yöntemleri ile gerçekleştirilmiş olması,
Yolculuğun belgelerle kanıtlanması gerekmektedir.
Sadece gidiş ya da sadece dönüşte yeşil seyahat yöntemleri kullanılması veya yolculuğun sadece bir bölümünde bu yöntemlerin kullanılması desteğin sağlanması için yeterli değildir.
Seyahat yöntemini ve seyahat tarihlerini kanıtlayıcı belgelerin (bilet, fiş, fatura, resmi yazışma vb.) faaliyet bitiminde dönüş belgeleri ile birlikte teslim edilmesi ve yeşil seyahat desteği talebinin bildirilmesi gerekmektedir.
Talepleriniz kanıtlayıcı belgelerinizle birlikte faaliyet bitiminde değerlendirilecektir.

Required Documents for 2025 KA131 1st call for applications

From IAU: Internal Application form IAU İç başvuru formu.doc

From host institution: Training Mobility Agreement Form 2025 STT.docx

From host institution: Teaching Mobility Agreement Form 2025 STA.docx

From host institution: Acceptance letter for Erasmus Training or Teaching mobility- each institution has it's own format for this document

From participant/IAU(both for teaching or training mobilities): Language proficiency certificate (min. 65 score (YDS,YÖKDİL), TOEFL (min. 65 score equivalent)); for academicians teaching in English a proof letter from their faculty's dean

Click here for the Evaluation scale for STA mobilities 2025 KA131 PROJECT 2025 Puantaj (Ders Verme).pdf
Click here for the Evaluation scale for STT mobilities 2025 KA131 PROJECT 2025 Puantaj (Eğitim alma ).pdf
Click here for the 2025 KA131 1st Erasmus Staff application quotas ERASMUS+KOTALARI 2025 KA131.pdf

Başvuru esnasında karşı kurumla yazışmalarınız yaparken kullanabileceğiniz örnek mail metni için TIKLAYINIZ

Erasmus Anlaşmaların listesi (sadece KA131 listesi dikkate alınız ) için TIKLAYINIZ

Required Documents for 2024 KA131 1st call for applications

From IAU: Internal Application form

IAU İç başvuru formu.doc

From host institution: Training Mobility Agreement Form

HE Mobility agreement for training (KA131).docx

From host institution: Teaching Mobility Agreement Form

HE Mobility agreement for teaching (KA131).docx

From host institution: Acceptance letter for Erasmus Training or Teaching mobility- each institution has it's own format for this document

From participant/IAU: Language proficiency certificate (min. 65 score (YDS,YÖKDİL), TOEFL (min. 65 score equivalent)); for academicians teaching in English a proof letter from their faculty's dean

Click here for the Evaluation scale for STA mobilities 2024 KA131 PROJECT

Click here for the Evaluation scale for STT mobilities 2024 KA131 PROJECT