ERASMUS+ PROGRAMME COUNTRIES STAFF MOBILITY FOR TEACHING AND TRAINING APPLICATION ANNOUNCEMENT

Project 2019-1-TR01-KA103-062220 and 2020-1-TR01-KA103-080462

Important dates:

Application start date: 06 January 2022

Application deadline: 25 January 2022

Announcement of successful candidates: No later than 11 February 2022

Deadline for appeal against results: no later than 18 February 2022

Latest date by which planned mobility must end: 31 May 2022

1.    Erasmus+ Staff Mobility for Teaching (Maximum number of candidates to be selected: 24)

• This sub-action enables staff who are required to teach at a higher education institution holding an ECHE (Erasmus University Charter) to teach at an ECHE holder higher education institution in another European country, provided that they teach at least 8 hours. An Erasmus+ Bilateral Agreement must be in place between the two departments for the mobility to take place.
• In staff mobility for teaching, if the teaching programme and/or certificate of participation does not clearly show that the beneficiary taught at least 8 hours, the activity will be considered invalid and no grant payment will be made to the beneficiary.
• Under the 2019 and 2020 KA103 projects, mobilities planned must be completed by no later than 31 May 2022.
• Academic staff who officially teach (faculty members, lecturers, instructors) can benefit from Erasmus+ Staff Mobility for Teaching. Teaching staff who do not have a teaching obligation cannot benefit from this activity.
• Staff mobility duration - excluding travel days - is at least 2 days and at most 6 weeks. However, depending on the number of applications and considering the grant allocated to our University, the number of staff benefiting from mobility will be determined by the authorised commission.
• Important Note: For our academic staff who will participate in teaching activities of 2 weeks or more, additional grant may be allocated by our institution upon official assignment as a result of the application evaluation, therefore the content of invitations and work plans must be prepared carefully. (Only valid for Erasmus+ Programme Countries in Europe)
• If the activity lasts longer than 1 week, the mandatory teaching hours must increase in proportion to the duration (e.g., since 8 hours of teaching is mandatory for a 1-week activity, at least 16 hours of teaching is mandatory for a 2-week activity).
• Important Note: In staff mobility for teaching, if the certificate of participation shows that the beneficiary carried out the activity for less than 2 days and/or taught fewer hours than required, the activity will be considered invalid, no grant payment will be made to the beneficiary, and if payment has been made, a reimbursement notice will be issued (excluding travel days, there is an obligation of at least 2 days, at most 5 days, and a total of 8 hours of teaching).
  
  2.    Staff Mobility for Training (Maximum number of candidates to be selected: 20)
  

• Training mobility can be carried out at ECHE holder higher education institutions with which the university has an Erasmus+ Bilateral Agreement, or at universities and/or enterprises found by the staff wishing to benefit from the activity through their own connections. Applications made within the quotas offered by existing bilateral agreements and applications made for training at enterprises found by the staff wishing to benefit from the activity are subject to the same evaluation process.
• For mobility for training, it is not required to have an agreement between the host institution and our university.
• In Erasmus+ Staff Mobility for Training, priority is given to research assistants as academics and to administrative staff.
• IMPORTANT NOTE: To be eligible for a grant after training mobility, one must receive training for at least 2 days at the host institution. The maximum number of days for which a grant will be given is limited to 5 mobility days. Travel days must be planned outside the days spent at the host institution. Staff may benefit from the activity without a grant if they wish.
• This action allows any staff employed at an ECHE holder higher education institution or enterprise to receive training in one of the EU member states for a period of at least 2 days and at most 6 weeks, excluding travel days.
  
  Erasmus+ Staff Mobility Grants
  The daily subsistence rates to be provided to staff benefiting from Staff Mobility are shown in the table below.
  

Note: * The above grants will apply to selected staff from the 2019 contract period onwards.

In addition to these payments, the distance calculator of the European Commission, the body responsible for implementing the European Union's Erasmus+ programme, will be used to calculate travel distance. The calculator can be accessed via the following link:

http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

Participants will receive the following support to cover travel costs:

• The daily/weekly grant provided to staff benefiting from staff mobility covers expenses such as accommodation, meals, communication costs, local travel expenses, in-city travel expenses, home insurance costs. No separate payment is made for these expenses. Travel must be undertaken using economical travel alternatives; otherwise, the expense will not be considered an eligible travel cost.
• The maximum daily/weekly grant amount payable to a beneficiary staff member is the amount calculated for the total of the days on which joint academic/educational activities were carried out with the host institution as shown in the staff work plan, plus the travel days.
• For a daily grant payment to be made to a staff member benefiting from staff mobility, the staff member must have carried out joint academic/educational activities with the host institution as close as possible to a full day on the day in question, and this information must be documented with a work plan or certificate of participation signed by both parties.
• No grant payment will be made for days on which no activity takes place or joint academic/educational activities with the host institution cannot be documented.
• In order to disseminate Higher Education Institution staff mobility (so that more staff can benefit from the programme), the Institution may decide not to pay the accrued amount for the staff member's travel days. If such a decision is taken, it will be announced to the entire target group and applied equally to all staff.
• Payment is made after the original documents (boarding pass, passport entry/exit certificate, visa fee payment documents, etc.) are submitted to our unit at the end of the activity.
• Important Note: Mandatory PCR test fees
• 1. PCR tests must be mandatory and the costs must be documented.
• 2. Costs can be covered if required mandatorily in the sending country, the host country, or both.
• In order to disseminate Higher Education Institution staff mobility activities (to enable more staff to benefit from the programme), the Institution may decide to pay less than the travel expense deemed appropriate by our Centre for the benefiting staff member. If such a decision is taken, it will be announced to the entire target group and applied equally to all staff.
• The grant for the staff member carrying out the mobility is paid in 2 instalments. The first instalment is paid as 80% of the grant before the mobility begins. The second instalment (20%) is paid after the staff member returns and submits the "Certificate of Participation" and "Activity Report".
• Staff may also benefit from staff mobility activity without a grant if they wish. In this case, staff without a grant will go through the same application and selection process as grant recipients and will be obliged to submit the same documents.
  
  VISA APPLICATION
  Furthermore, no grant is provided for visa expenses. The successful candidate is solely responsible for applying for a visa. If requested, our Coordinator's Office may issue a "Consular Confirmation Letter/Support Letter". This document must be requested by sending the most recent acceptance letter to [email protected] at least 5 working days before the visa appointment.
  
  Additional Grants for Disabled Staff
  Disabled beneficiaries participating in the Erasmus programme may be given additional grants to assist with their special needs in addition to the standard Erasmus grant they receive. In case of such need, our Coordinator's Office must be informed.
  
  Rights and Obligations Regarding Staff Mobility

• During the period spent abroad within the scope of Erasmus+ Staff Mobility, the relevant staff member continues to receive their salary in Turkey.
• The time spent abroad by staff within the scope of Erasmus+ Staff Mobility is included in their normal service and cannot impose additional service obligations on them.
• Staff going abroad within the scope of Erasmus+ Staff Mobility cannot receive travel allowance and daily subsistence from their own faculty/department/unit.
  
  Institutions/Organisations Not Eligible for Erasmus+ Staff Mobility

• EU institutions and EU agencies
• Organisations implementing EU programmes and receiving grants for this purpose
• Our national diplomatic representations in the host country (such as consulates)
  
  Evaluation Criteria:
  Each year, within the scope of the Staff Mobility budget allocated to our university, our academic and administrative staff are sent abroad through Erasmus+ Staff Mobility. If the grant does not cover all applications, an evaluation will be made taking into account the following priorities:

• Staff who have not participated in mobility activities before,
• Staff going to countries/universities not visited before,
• Disciplines that have not benefited from mobility activities before,
• Academic staff who have made bilateral agreement(s) themselves,
• Academic staff currently serving as Erasmus+ department or faculty coordinators,
• Staff going to a university to be visited for the first time with a new agreement,
• Those who have not benefited from the programme in the last academic year,
• Foreign language proficiency is prioritised,
• In Training Activities, administrative staff are prioritised.
• Staff with longer years of service in the institution,
• Staff who applied to the programme the previous year and completed all procedures but could not benefit from the programme due to force majeure (if documented),
• Disabled staff are prioritised (if documented),
• Veteran staff and staff who are spouses or children of martyrs and veterans are prioritised (if documented)
  Priority will be given. Furthermore, during the evaluation, ensuring/supporting the balance of incoming/outgoing Erasmus+ student/staff exchange numbers will also be taken into account.
  
  Evaluation Results:
  Evaluation results will be announced no later than 11 February 2022 on the Main Web page of IAU Erasmus Institutional Coordinator's Office and at http://erasmus.aydin.edu.tr/ under ‘announcements’, as a Main and Reserve List. In the event of an increase in budget possibilities, reserve candidates will also be enabled to participate in grant-funded mobility. If successful candidates fail to fulfil their responsibilities, their rights will be transferred to the next reserve person by the decision of the selection commission appointed by the Rectorate. If it is understood that mobility cannot be carried out, this must be reported to our Coordinator's Office without delay. Since unused and reimbursed grants will negatively affect the grant distribution results of the following year, our University acts with the aim of maximising the use of allocated public resources.
  
  We wish you well with your applications,
  Documents required for the 2019 KA103 Project 2nd Application and 2020 KA103 Project 1st Application Erasmus+ Staff Mobility Applications:
  Application Form (Printout of the online application form with photo attached, signed by the staff member and authorised persons, must be submitted to the Erasmus+ Institutional Coordinator's Office.)
  Teaching/Training Programme – Staff Mobility for Teaching/Training Mobility Agreement (Documents approved, signed and stamped by the host institution abroad within the announced application period – original documents; if not available, scanned documents will also be accepted. However, the staff member is obliged to submit the original documents to the Erasmus+ Institutional Coordinator's Office at the end of the Teaching/Training Mobility. The programme content to be carried out at the host institution must be specified daily on the document.)
  Letter of Invitation (If the mobility will take place as staff going from our university to an enterprise, a letter of invitation must be obtained from the relevant enterprise.)
  Certificate of Foreign Language Proficiency (A document showing foreign language proficiency from an exam type prepared by ÖSYM or whose equivalence is accepted will be mandatory only for staff applying for Teaching Mobility. For those applying for Training Mobility, although not mandatory, it is recommended to submit language documents during the application as they will be considered in evaluation in case of equal scores.)
  
  How to Apply?
  The application is completed by filling out the Application Form electronically, printing it, signing it, and sending it together with other documents in PDF format to [email protected] (they can be sent separately or as a single document). Candidates who submit complete application documents will receive a notification within 3 working days that their application has been processed.
  Deadline for submission of documents to our unit: 25 January 2022. Applications made outside the application dates, in an improper manner, or with missing documents will not be considered.
  For application documents click here
  For scoring criteria click here Teaching Training
  For Faculty Quota Distribution 
  2019 KA103 Project 3rd Application and 2020 KA103 1st Application click here
  For the Partner University List click here
  Erasmus+ Institutional Coordinator's Office
  Florya Campus
  J Block 2nd Floor
  erasmus.aydin.edu.tr
  For detailed information, you can contact the Erasmus+ Institutional Coordinator Deputy Mariana Astefanoaie. 
  [email protected] / [email protected]   
  

ERASMUS+ PARTNER COUNTRIES STAFF MOBILITY FOR TEACHING AND TRAINING APPLICATION ANNOUNCEMENT

Project no: 2019-1-TR01-KA107-072509                                  

Important dates:

Application start date: 06 January 2022

Application deadline: 25 January 2022

Announcement of successful candidates: No later than 11 February 2022

Deadline for appeal against results: no later than 18 February 2022

Latest date by which planned mobility must end: 31 July 2022

Erasmus+ Staff Mobility for Teaching with Partner Countries

• This sub-action enables staff who are required to teach at a higher education institution holding an ECHE (Erasmus University Charter) to teach at a higher education institution that cooperates under Erasmus+ KA-107 in Partner Countries, provided that they teach at least 8 hours. An Erasmus+ Bilateral Agreement must be in place between the two departments for the mobility to take place. Participation in seminars and conferences cannot be supported within the scope of this activity.

• In staff mobility for teaching, if the teaching programme and/or certificate of participation does not clearly show that the beneficiary taught at least 8 hours, the activity will be considered invalid and no grant payment will be made to the beneficiary.
• Mobilities planned under the 2019 KA107 project must be completed by no later than 31 July 2022. Mobilities not carried out by this date will not be considered by the Erasmus+ Institutional Coordinator's Office and no grant will be provided.
• Academic staff who officially teach (faculty members, lecturers, instructors) can benefit from Erasmus+ Staff Mobility for Teaching. Teaching staff who do not have a teaching obligation cannot benefit from this activity.
• Staff mobility duration - excluding travel days - is at least 5 working days and at most 6 weeks. However, depending on the number of applications and considering the grant allocated to our University, the number of staff benefiting from mobility will be determined by the authorised commission.
  
  Erasmus+ Staff Mobility for Training with Partner Countries

• Staff mobility for training allows any staff employed at an ECHE holder higher education institution in Turkey to receive training at a higher education institution in a Partner Country, or staff employed at a higher education institution in a Partner Country to receive training at a higher education institution or enterprise in Turkey.
• Under this activity, it is possible for the person to receive various types of training (such as on-the-job training, observation periods) to improve their skills in matters related to their current job. Conference participation cannot be supported within the scope of this activity. Under staff mobility for training, it is not possible for staff employed at an ECHE holder higher education institution in a Programme Country to go to an enterprise in a Partner Country for training.

• In Erasmus+ Staff Mobility for Training, priority is given to research assistants as academics and to administrative staff.
• These figures are estimates; the actual number of beneficiaries may vary depending on the destination country and/or mobility duration of the applying staff. Staff may benefit from the activity without a grant if they wish.
• This action allows any staff employed at an ECHE holder higher education institution to receive training at a higher education institution in a Partner Country for a period of at least 5 days and at most 6 weeks, excluding travel days.
• Mobilities planned under the 2019 KA107 project must be completed by no later than 31 July 2022. Mobilities not carried out by this date will not be considered by the Erasmus+ Institutional Coordinator's Office and no grant will be provided.
  
  Who Can Apply?
  Erasmus+ Partner Countries Partner Universities and Quotas 

Erasmus+ Staff Mobility Grants

The daily subsistence amount to be given to staff benefiting from staff mobility is calculated according to the destination country and the duration of stay, taking into account the amounts specified in the table below. The amounts shown in the table are in Euros.

Our staff who are selected will receive a grant and travel support for a 5-day activity period.

Staff may benefit from teaching/training mobility without a grant if they wish.

In addition to these payments, the distance calculator of the European Commission, the body responsible for implementing the European Union's Erasmus+ programme, will be used to calculate travel distance. The calculator can be accessed via the following link:

http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

Participants will receive the following support to cover travel costs:

• The daily/weekly grant provided to staff benefiting from staff mobility covers expenses such as accommodation, meals, communication costs, local travel expenses, in-city travel expenses, home insurance costs. No separate payment is made for these expenses. Travel must be undertaken using economical travel alternatives; otherwise, the expense will not be considered an eligible travel cost.
• The maximum daily/weekly grant amount payable to a beneficiary staff member is the amount calculated for the total of the days on which joint academic/educational activities were carried out with the host institution as shown in the staff work plan, plus the travel days.
• For a daily grant payment to be made to a staff member benefiting from staff mobility, the staff member must have carried out joint academic/educational activities with the host institution as close as possible to a full day on the day in question, and this information must be documented with a work plan or certificate of participation signed by both parties.
• A grant payment may be made for travel days (provided that they are supported by travel documents and do not exceed 2 days in total, 1 for outward and 1 for return journey).
• No grant payment will be made for days on which no activity takes place or joint academic/educational activities with the host institution cannot be documented.
• In order to disseminate Higher Education Institution staff mobility (so that more staff can benefit from the programme), the Institution may decide not to pay the accrued amount for the staff member's travel days. If such a decision is taken, it will be announced to the entire target group and applied equally to all staff.
• Payment is made after the original documents (boarding pass, passport entry/exit certificate, visa fee payment documents, etc.) are submitted to our unit at the end of the activity.
• Important Note: Mandatory PCR test fees
• 1. PCR tests must be mandatory and the costs must be documented.
• 2. Costs can be covered if required mandatorily in the sending country, the host country, or both.
• In order to disseminate Higher Education Institution staff mobility activities (to enable more staff to benefit from the programme), the Institution may decide to pay less than the travel expense deemed appropriate by our Centre for the benefiting staff member. If such a decision is taken, it will be announced to the entire target group and applied equally to all staff.
• The grant for the staff member carrying out the mobility is paid in 2 instalments. The first instalment is paid as 80% of the grant before the mobility begins. The second instalment (20%) is paid after the staff member returns and submits the "Certificate of Participation" and "Activity Report". Staff may also benefit from staff mobility activity without a grant if they wish. In this case, staff without a grant will go through the same application and selection process as grant recipients and will be obliged to submit the same documents.
  
  Rights and Obligations Regarding Staff Mobility

• During the period spent abroad within the scope of Erasmus+ Staff Mobility, the relevant staff member continues to receive their salary in Turkey.
• The time spent abroad by staff within the scope of Erasmus+ Staff Mobility is included in their normal service and cannot impose additional service obligations on them.
• Staff going abroad within the scope of Erasmus+ Staff Mobility cannot receive travel allowance and daily subsistence from their own faculty/department/unit
• We advise our staff who will apply to also apply if they have a visa, a green passport, or citizenship for the countries specified above.
  
  Evaluation Criteria:
  Each year, within the scope of the Staff Mobility budget allocated to our university, our academic and administrative staff are sent abroad through Erasmus+ Staff Mobility. If the grant does not cover all applications, an evaluation will be made taking into account the following priorities:

• Staff who have not participated in mobility activities before,
• Staff going to countries/universities not visited before,
• Disciplines that have not benefited from mobility activities before,
• Academic staff who have made bilateral agreement(s) themselves,
• Academic staff currently serving as Erasmus+ department or faculty coordinators,
• Those who have not benefited from the programme in the last academic year,
• Academic staff who have published scientific papers in a foreign language,
• Staff with longer years of service in the institution,
• In training activities, administrative staff are prioritised
• Staff who applied to the programme the previous year and completed all procedures but could not benefit from the programme due to force majeure (if documented),
• Disabled staff (if documented),
• Veteran staff and staff who are spouses or children of martyrs and veterans should be prioritised (only for citizens of the Republic of Turkey)
  Priority will be given. Furthermore, during the evaluation, ensuring/supporting the balance of incoming/outgoing Erasmus+ student/staff exchange numbers will also be taken into account.
  We wish you well with your applications,
  
  2019-2020 1st APPLICATION Documents Required for International Credit Mobility (ICM) Erasmus+ Staff Mobility Application
  Application Form (Printout of the online application form with photo attached, signed by the staff member and authorised persons, must be submitted to the Erasmus+ Institutional Coordinator's Office.)
  Teaching/Training Programme – Staff Mobility for Teaching Agreement / Training Mobility Agreement (Documents approved, signed and stamped by the host institution abroad within the announced application period – original documents; if not available, scanned documents will also be accepted. However, the staff member is obliged to submit the original documents to the Erasmus+ Institutional Coordinator's Office at the end of the Teaching/Training Mobility. The programme content to be carried out at the host institution must be specified daily on the document.)
  Letter of Invitation (If the mobility will take place as staff going from our university to an enterprise, a letter of invitation must be obtained from the relevant enterprise.)
  Certificate of Foreign Language Proficiency (A document showing foreign language proficiency from an exam type prepared by ÖSYM or whose equivalence is accepted will be mandatory only for staff applying for Teaching Mobility. For those applying for Training Mobility, although not mandatory, it is recommended to submit language documents during the application as they will be considered in evaluation in case of equal scores.)
  
  How to Apply?
  The application is completed by filling out the Application Form, printing it, signing it, and sending it together with other documents in PDF format to [email protected] (they can be sent separately or as a single document). Candidates who submit application documents will receive a notification within 3 working days that their application has been processed.
  
  Deadline for submission of documents to our unit: 25 January 2022. Applications made outside the application dates, in an improper manner, or with missing documents will not be considered.
  For application documents click here:
  Application Form 
  Staff Mobility for Teaching Agreement or
  Training Mobility Agreement 
  Letter of Invitation 
  For scoring criteria click here Teaching Training 
  Erasmus+ Institutional Coordinator's Office
  Florya Campus
  J Block 2nd Floor
  erasmus.aydin.edu.tr
  For detailed information, you can contact the Erasmus+ Institutional Coordinator Deputy Mariana Astefanoaie. 
  [email protected] / [email protected]