Ders Planı

CLASS 4

Lesson plan / FILING AND ARCHIVING TECHNIQUES

Lesson Information

Course Credit	3.0
Course ECTS Credit	3.0
Teaching Language of Instruction	Türkçe
Level of Course	Associate's Degree, TYYÇ: Level 5, EQF-LLL: Level 5, QF-EHEA: Short Cycle
Type of Course	Compulsory
Mode of Delivery	Face-to-face
Does the course require compulsory or optional work experience?	Z
Course Coordinator	Instructor (Ph.D.) ZEYNEP YILDIRIM SÖNMEZ
Instructor (s)	Instructor (Ph.D.) ZEYNEP YILDIRIM SÖNMEZ
Course Assistant

Purpose and Content

The aim of the course	Aim of the course is to develop appropriate and efficient ability to establish an effective filing and archiving system in public and private institutions . Aim of the course is also to record the document to be referral to the appropriate file, to archive, files that do notneed to have at hand under appropriate circumstances, to able to bring them into use and to do extraction and disposal operations.
Course Content	The importance of establishing an effective filing and archiving systems and policies, document types, file types, the process of filing procedures, the types of filing, archiving process, procedures, types of archives, and extraction and disposal process in archives.

The aim of the course

Aim of the course is to develop appropriate and efficient ability to establish an effective filing and archiving system in public and private institutions . Aim of the course is also to record the document to be referral to the appropriate file, to archive, files that do notneed to have at hand under appropriate circumstances, to able to bring them into use and to do extraction and disposal operations.

Course Content

The importance of establishing an effective filing and archiving systems and policies, document types, file types, the process of filing procedures, the types of filing, archiving process, procedures, types of archives, and extraction and disposal process in archives.

Learning Outcomes

To have knowledge related to the office management at a basic level.
To implement executive assisstant's duties and responsibilities.
To follow the flow of documents inside and outside of the corporation.
To have the knowledge related to the employer-employee relations, social security and responsibilities.
To prepare the professional correspondence.
To have the knowledge related to the principles of protocol and implement them in the organization.
To have the knowledge of professional ethics.
To implement filing and archiving techniques.
To analyze, to interpret and to evaluate the knowledge related to office management.
To be able to communicate personal and organizational.
To represent the organization and to implement the rules of protocol.
Has a sufficient level of foreign language.
To arrange inter-department meetings, to set an agenda and to prepare report.
To do mathematical operation and to do operations related to logic.
Fast touch typing.
To prepare official correspondence in computer.
To do pre-accurancy operations.
To perform given duties and responsibilities in the best way.
To take responsibility to solve faced problems in the organization as a team member.
To use time efficiently in organizational activities.
Arranging successful meetings.
To evaluate owned knowledge and skills critically.
To make decision and to take initiative within the frame of their authorization.
To be able to use software and information and communication technologies at least at the Europe Computer Using Licence basic level.
To be able to speak in a foreign language.
To transfer ideas related to office management and executive assisstantship in verbal and non-verbal communication way at the level of owned basic knowledge and skill.
To use office machines.
Fast touch typing
To represent the organiziation and the executive.
To handle and to file official correspondence.
To have the knowledge related to filing and archiving techniques.
Speaks a foreign language well

Weekly Course Subjects

1	Document, Document Types and Document Management
2	Document Registration Processes
3	Document and Form Management Productivity
4	Filing Consept, File Types
5	Filing Process-1
6	Filing Process-2
7	Rules for an Effective Filing System
8	Filing and Archive Equipment
9	MID-TERM EXAM 14 April -21 April 9
10	Filing Type-1
11	Filing Type-2
12	Archiving Concept, Importance of Library
13	Archive Types and Archiving Process
14	Extraction and Disposal Process in Archives

Resources

1 - ALTINÖZ, Mehmet. (2003). File and Archive Management, Nobel Publishing: Ankara, Turkey.

2 - YILMAZ, Şule. (2004). Filing Techniques and Documentation, Hayat Publishing: İstanbul.

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CLASS 3