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Istanbul Aydın University Distance Education Application and Research Center (UZEP) carries out its activities within the framework of the Council of Higher Education (YÖK) legislation and the directives accepted by our University Senate.

Below are the basic directives and policies regulating the functioning of our center and distance education processes.

From Istanbul Aydın University:
ISTANBUL AYDIN UNIVERSITY DISTANCE EDUCATION PROGRAMS
IMPLEMENTATION, EDUCATION, AND EXAMINATION REGULATION

CHAPTER ONE
Purpose, Scope, Basis, Definitions

Purpose

ARTICLE 1 – (1) The purpose of this Regulation is to regulate the principles regarding the implementation, education, examination, and evaluation of the associate, undergraduate, and graduate programs conducted through distance education within Istanbul Aydın University.

Scope

ARTICLE 2 – (1) This Regulation covers the provisions concerning the education of students registered in programs conducted through distance education within Istanbul Aydın University, the issuance of their diplomas, and the preparation and implementation of distance education programs.

Basis

ARTICLE 3 – (1) This Regulation has been prepared based on Articles 7 and 14 of the Higher Education Law No. 2547 dated 4/11/1981, and Additional Article 73 of the Law on the Organization of Higher Education Institutions No. 2809 dated 28/3/1983.
Definitions

ARTICLE 4 – (1) In this Regulation;
a) President: The President of the Board of Trustees of Istanbul Aydın University,
b) Department: The departments within the faculties of Istanbul Aydın University,
c) Head of Department/Main Science Discipline/Program: The head of the department where undergraduate distance education is applied, the head of the main science discipline where graduate education is applied, and the program head where associate degree education is applied within Istanbul Aydın University,
ç) Advisor: The academic staff member determined by the head of the department or main science discipline and assigned by the faculty/school board of directors to attend to the educational, academic, and other issues of the students,
d) Dean: The Dean of the Faculty,
e) Course credit: The unit of measurement that represents a one-hour theoretical course and/or seminar, a two-hour laboratory, workshop, clinical work, application, and other activities per week within a semester,
f) Institute: Istanbul Aydın University Institute of Science/Institute of Social Sciences,
g) Faculty: The faculties of Istanbul Aydın University,
ğ) Secretary General: The Secretary General of Istanbul Aydın University,
h) Relevant Board: The faculty board in faculties, the institute board in institutes, and the school board in schools,
ı) Relevant Board of Directors: The faculty board of directors in faculties, the institute board of directors in institutes, and the school board of directors in schools,
i) Center: Istanbul Aydın University Distance Education Application and Research Center,
j) Director: The directors of the institutes, schools, and vocational schools of Istanbul Aydın University,
k) Board of Trustees: The Board of Trustees of Istanbul Aydın University,
l) Head of Student Affairs Department: The Head of Student Affairs Department of Istanbul Aydın University,
m) Prerequisite course: A course that requires the successful completion of one or more courses in lower semesters in order to be taken,
n) Program: The existing programs within the Anadolu Bil Vocational School,
o) Rector: The Rector of Istanbul Aydın University,
ö) Elective course: A course that the student takes voluntarily from within or outside their field, other than compulsory courses, which can be chosen from the courses opened under the name of elective courses in the registered program, or from the elective or compulsory courses of other programs in the same year,
p) Senate: The Senate of Istanbul Aydın University,
r) Distance Education Board: The board related to distance education of Istanbul Aydın University,
s) University: Istanbul Aydın University,
ş) University Board of Directors: The Board of Directors of Istanbul Aydın University,
t) School: The School of Istanbul Aydın University,
u) Compulsory course: The course prescribed in a program that the student is obliged to take.

CHAPTER TWO
Principles Regarding Education and Instruction

Distance education board

ARTICLE 5 – (1) A Distance Education Board is established to be authorized in matters concerning distance education applications at the University. This Board is affiliated with the Rector and consists of the Center Director, and the heads of associate degree programs, undergraduate departments, and graduate main science disciplines where distance education is applied. The head of the Distance Education Board is the Center Director, and the duties of the Board are as follows:
a) To propose the opening of new distance education programs,
b) To make decisions regarding distance education applications and submit them for the Rectorate's approval,
c) To supervise the implementation of existing distance education programs,
ç) To resolve problems arising in distance education applications,
d) To make recommendations to the directorate or dean's office to which the relevant department or program is affiliated in order to decide on matters such as lateral transfer, vertical transfer, special students, registration freezing, and similar issues,
e) To resolve objections from students,
f) To make new arrangements in line with the evaluation survey administered to students at the end of the semester,
g) To make proposals to the Rectorate to decide which tasks in the distance education application will be carried out with the University's own means and which will be procured as services from external organizations,
ğ) To determine the principles regarding the purchase and sale of services on a course and unit basis in distance education applications and submit them for the Rectorate's approval,
h) To make recommendations to the Rectorate to decide on matters such as registration centers, exam centers, on-site applications, and similar issues.
(2) The Distance Education Board convenes at least twice a term, at the beginning and end of each semester. In case of need, the Head of the Distance Education Board calls the Board for an extraordinary meeting.

Education, credit system, and teaching load

ARTICLE 6 – (1) The programs in which distance education will be applied must be in harmony with the currently applied formal education programs or institute programs in terms of course name, curriculum, content, and credits. The credit load of the courses to be given through distance education consists of the sum of two parts: asynchronous (theoretical) and synchronous. The asynchronous education dimension consists of an approximately one-hour section that the student can repeat on their own as much as they want at the computer. The synchronous education dimension consists of a live video connection covering 1-2 hours of Q&A, review, and similar activities within a pre-announced schedule. A semester consists of a period of synchronous and asynchronous education given regularly every week for fourteen weeks, excluding the midterm and final exam periods. For the academic staff assigned in the synchronous dimension, the live broadcast application given to approximately every one hundred students is accepted as the credit load of that course. For this reason, more than one academic staff member may take part in a single course in distance education.

Duration of education

ARTICLE 7 – (1) The duration of education in the faculties affiliated with the University is four years. The time spent in the English preparatory program is not included in this period. Undergraduate students must complete their education, excluding the preparatory class, within a maximum of seven academic years without a valid reason specified in this Regulation. The duration of education in vocational schools is two years. The time spent in the English preparatory program is not included in this period. Vocational school students must complete their education within a maximum of four academic years, excluding the preparatory class, without a valid reason specified in this Regulation. The duration of education in graduate programs is four semesters. Students who have successfully completed the required courses, seminar course, and thesis/term project work may graduate in a shorter time.
(2) The provisions of Article 44 of Law No. 2547 shall apply to associate and undergraduate students who cannot graduate at the end of this period. The relevant legislative provisions shall apply to graduate students who cannot graduate within the specified period.

Academic calendar

ARTICLE 8 – (1) An academic year consists of two semesters, fall and spring, and each semester consists of at least fourteen weeks.
(2) The academic calendar covers registration-admission, education-instruction, and exams, and is determined by the University Senate. The Senate may, when necessary, conduct summer school in addition to the semesters with the approval of the Council of Higher Education.

Tuition fee

ARTICLE 9 – (1) A tuition fee in the amount determined by the Board of Trustees is collected from the students in each academic year. In addition, a tuition fee determined by the Board of Trustees is collected from the students attending the summer school for each summer term. The cost of dormitory, food, transportation, and similar additional services that may be provided by the University is outside the tuition fee and is determined separately by the Board of Trustees.

Language of instruction

ARTICLE 10 – (1) The language of instruction in associate, undergraduate, and graduate programs conducted through distance education at the University is Turkish. In some departments/programs and main science disciplines, education in English may be conducted with the approval of the Council of Higher Education.

Course programs

ARTICLE 11 – (1) Success and evaluation in associate, undergraduate, and graduate programs conducted through distance education at the University are based on passing the courses. The courses to be taught during the education period and their distribution into semesters are determined by the proposal of the Distance Education Board and the decision of the Senate.

Compulsory, elective, and prerequisite courses

ARTICLE 12 – (1) Courses are organized and taught under three groups: compulsory, elective, and prerequisite.
(2) Every student is obliged to take the compulsory courses in their registered program/department/main science discipline.
(3) Elective courses come into effect with the proposal of the relevant program/department/main science discipline headship and the Distance Education Board, taking into account the student's preference, and the approval of the University Senate. The extra courses taken by the student within the scope of elective courses may be deleted from the transcript within the course add-drop or withdrawal periods upon the student's request, the positive opinion of the program/department/main science discipline headship, and the decision of the Distance Education Board.

Internships

ARTICLE 13 – (1) The principles regarding the internships required to be done by the students and their evaluation are determined by the proposal of the Distance Education Board and the decision of the Senate.

Project studies

ARTICLE 14 – (1) Whether students are required to complete a project to finish their education, and if so, the principles regarding the selection, execution, and evaluation of the project according to the characteristics of the program are determined by the proposal of the Distance Education Board and the decision of the Senate.

Type of education

ARTICLE 15 – (1) In the University's distance education programs, education is generally WEB-based and conducted over the internet. In addition, education is supported by video-teleconference systems, educational CD-ROMs if necessary, a digital library, reference books, and similar other distance education tools. The education programs, courses offered, and assigned academic staff in the distance education programs of the University are supervised by the relevant program heads or main science discipline heads. Each course within the scope of the distance education program has an academic staff member in charge. This academic staff member is preferably selected from those who have taken part in preparing the distance education content of the course in question and is assigned a teaching load equivalent to the course credit.

CHAPTER THREE

Principles Regarding Student Registration and Admission

Quotas

ARTICLE 16 – (1) The number of scholarship and non-scholarship students to be admitted to the University's distance education programs is determined annually by the proposal of the Senate and the approval of the Council of Higher Education.

Admission of students

ARTICLE 17 – (1) In order to apply to undergraduate and associate degree programs; Turkish citizen students who graduated from high schools and equivalent schools in Turkey must have obtained the ÖSS score specified in the ÖSS guides and announced each year. For Turkish citizens who completed high school abroad, an equivalency certificate to be obtained from the Ministry of National Education stating that their diploma is equivalent to a high school diploma in Turkey is required.
(2) Students wishing to apply to the graduate program must have at least a four-year bachelor's degree and meet other conditions specified in the relevant legislation. Except for state universities established by international agreements, the equivalence of the diplomas of Turkish citizen students who have received their four-year bachelor's degree from foreign universities abroad must be approved by the Council of Higher Education.

Final registration to distance education associate, undergraduate, and graduate programs

ARTICLE 18 – (1) Education in the University's distance education programs is subject to a fee. Every year, how much tuition fee will be paid for which program on a credit and/or semester or annual basis, the cities where registration can be made, and registration addresses are determined by the Board of Trustees. The candidate who earns the right to become a student in one of the University's distance education associate degree programs; applies to the University's Head of Student Affairs Department or registration centers in other provinces pre-announced by the University within the period determined by the ÖSYM Presidency to register in person or through a proxy with the documents specified below.
(2) Students who do not register within the registration period announced by the Council of Higher Education and the University lose their right to register.
(3) The registrations of students whose documents are found to be incomplete, altered, or forged are canceled. All rights acquired based on these documents are also considered invalid.
(4) The following documents are required from Turkish and foreign national students who have earned the right to final registration to the University's distance education associate and undergraduate programs:
a) From Turkish national students;
1) The original or computer printout of the ÖSYM Exam Result Document,
2) The original of the high school diploma, or if the diploma is not prepared, the original or University-approved copy of the graduation certificate; for those who completed high school abroad, additionally the original or approved copy of the Ministry of National Education equivalency certificate,
3) T.R. Identity Number declaration,
4) Written declaration that male candidates have no military service obligations,
5) 6 color passport photos (4.5x6 cm),
6) Receipt showing that the student contribution margin/tuition fee determined by the Board of Trustees has been deposited.
b) From foreign national students;
1) The original or computer printout of the Foreign Student Exam (YÖS) or equivalent exam result document,
2) Student visa and passport with their notarized translations,
3) Receipt showing that the tuition fee has been deposited,
4) The original or approved copy of the residence certificate obtained from the provincial police department,
5) 6 color passport photos (4.5x6 cm).
(5) Students are obliged to submit the tuition fee receipt to the relevant office within the period specified in the academic calendar of the faculty or school they are registered in and register for courses by complying with the procedure decided by the relevant board of directors. Foreign national students fill out the Foreign National Student Information Form in addition to these documents while renewing their registration and also submit their approved residence permits.
(6) A student who does not renew their registration on time without an excuse specified in Article 35 of this Regulation and accepted by the relevant board of directors is considered unsuccessful for that semester/year.
(7) Students who have earned the right to final registration for the University's distance education graduate programs must meet the following conditions and provide the specified documents.
(8) The list of primary and substitute candidates who have won the right to register for graduate programs becomes final with the decision of the institute board of directors. The results are announced by the institute directorate. Registrations are made on the days specified in the academic calendar. Winning candidates complete their final registration within the deadline. Candidates who do not complete their final registration within the deadline lose their registration rights. Substitute candidates who are found successful may be accepted in their place based on the general success evaluation order.
(9) Turkish and foreign national candidates who have earned the right to be graduate students complete their final registration on the dates announced by the institute by submitting the following documents and other documents determined by the institute when necessary. The registration procedures of individuals who use fake or altered documents for registration or are determined to have committed forgery in entrance exams are canceled.
(10) The following documents are required from Turkish and foreign national students who have earned the right to final registration to the University's graduate programs:
a) From Turkish national students;
1) For candidates admitted to the graduate program or to the doctorate/proficiency in art program after an undergraduate education of at least eight semesters (four years), the original of the bachelor's diploma or graduation certificate or their copies approved by the University; for those admitted to doctorate/proficiency in art programs after completing a master's degree, the original of the master's diploma with or without thesis or its University-approved copy; if graduates of relevant faculties who have gained specialization authority from the Ministry of Health are directly admitted to the doctoral program, the original or University-approved copy of the bachelor's diploma and the original or approved copy of the authorization certificate,
2) The original or computer printout of the ALES or equivalent exam result document,
3) The original or computer printout of the foreign language or equivalent exam result document,
4) The original of the transcript showing the graduation grade point average or its University-approved copy,
5) T.R. Identity Number declaration,
6) Written declaration that male candidates have no military service obligations,
7) For candidates who will study on scholarship on behalf of an institution, the original or approved copy of the document stating that they will study on scholarship,
8) 6 color passport photos (4.5x6 cm.),
9) Receipt showing the payment of the tuition fee determined by the Board of Trustees.
b) From foreign national students;
1) For those who have completed their undergraduate or graduate education in Turkey, the diploma and documents specified in sub-clause (1) of paragraph (a) of the tenth clause of this article, notarized translations of diplomas obtained from foreign countries, and the original or approved copy of the equivalency certificate obtained from the Council of Higher Education,
2) The original of the transcript showing the graduation grade point average or its University-approved copy; notarized translations of those obtained from foreign countries,
3) The original or computer printout of the exam result document proving Turkish proficiency,
4) The original or computer printout of the science exam result document,
5) Student visa and passport with their notarized translations,
6) The original or approved copy of the residence certificate obtained from the provincial police department,
7) 6 color passport photos (4.5x6 cm.),
8) For scholarship candidates, the original or approved copy of the document stating that they will study on scholarship,
9) Receipt showing the payment of the tuition fee determined by the Board of Trustees.

Registration renewal

ARTICLE 19 – (1) Course registrations are made within the periods specified in the academic calendar at the beginning of each semester. Students must take all new courses offered in the relevant semester. Students who have failed courses from a lower semester must primarily take the course they failed. However, they cannot take more than 1/3 of the course load of the semester they are registered for. A student who does not register for the semester courses cannot benefit from student rights for that semester. A student who does not register within the period specified in the academic calendar but whose excuse is accepted by the Distance Education Board can register within the specified additional period. The registration renewal process of a student who has paid the tuition fee but has not submitted the registration renewal form within the period is not considered completed.
(2) Students who do not renew their registration for two consecutive semesters without being on leave or having a valid excuse are dismissed from the University.
(3) While registered in programs providing education according to the distance education system at the University, students who take the ÖSYM Exam and are placed again in programs providing education according to this system, if they register without canceling their old registrations, regardless of their class, their previous registrations are deleted, and their newly made registrations are considered valid. These students cannot claim rights for their old registrations.
(4) The application date, period, method, documents requested during registration renewal, and conditions for registration renewal are determined jointly by the boards of directors. Students who do not renew their registration cannot take exams and cannot benefit from student rights during that academic term. In order for these students to continue their education, they must absolutely renew their registration in the following academic term/year.

CHAPTER FOUR

Exams, Evaluation, and Grades

Midterm exams

ARTICLE 20 – (1) At least one midterm exam is held in each semester. The dates and locations of midterm exams are announced by the Rectorate at least two weeks in advance. The student's interest in the course during the semester, the knowledge acquired, and their participation in midterm exams, assignments, and discussions are continuously monitored. Considering the interest and success demonstrated in mid-semester activities, the student is given a mid-semester success score out of 100. What the mid-semester activities are for each course and their distribution are announced to the student in advance. The weight of the mid-semester success score in calculating the course success grade is 40%.

Final exams

ARTICLE 21 – (1) A final exam is held at the end of each semester. In case of conflict with other exams, final exams can be moved forward or backward by one or two weeks, and this situation is announced to the students. Final exam dates are announced to the students in advance. Students are notified in writing in advance about which courses, in which province, building, and hall they will take the exam. Exams are conducted under supervision and in the form of multiple-choice tests. The weight of the final exam score in calculating the course success grade is 60%.

Make-up exams

ARTICLE 22 – (1) Associate and undergraduate students who failed at the end of the semester final exam, and associate and undergraduate students who did not take the semester final exam for whatever reason, are granted the right to one make-up exam under supervision at predetermined and announced locations and centers. Graduate students do not have the right to a make-up exam. The make-up exam has the nature of a final exam, and its weight in calculating the course success grade is 60%.

Cheating in exams

ARTICLE 23 – (1) The exam of a student who cheats, attempts to cheat, or helps others cheat during supervised midterm, final, and make-up exams is canceled, and a written warning is given to the student. In case of repetition of the same situation, the student's affiliation with the program is terminated.

Course success grade

ARTICLE 24 – (1) The raw scores obtained by students in midterm, final, or make-up exams are converted into relative scores considering the distribution of raw scores obtained by all students registered for that course and the class average. Considering the sum of 40% of the mid-semester success score and 60% of the relative score of the final or make-up exam, each student is awarded a letter grade indicating the degree of success in the course.

Course repetition

ARTICLE 25 – (1) As a result of the final or make-up exams, a student who fails the course of their current fall/spring semester must primarily repeat the failed course in the relevant semester of the following year.

Grades

ARTICLE 26 – (1) For each course taken, one of the following letter grades is awarded to students by the instructor as the end-of-term course success grade:
a) The coefficients of the letter grades and their equivalents out of 100 points are shown below:

b) Furthermore, from the letter grades;
1) (I) Incomplete grade; is given to students who are successful in the course but cannot complete the required work for the course due to illness or another reason, subject to the acceptance of the documents to be submitted to the instructor of the course within three working days from the date the final exam is held. A student must receive a grade by completing their deficiencies within fifteen days after the date specified as the last day for entering grades into the student information system in the academic calendar for the course they received an I grade. Otherwise, the I grade turns into an FF grade for credit courses and an F grade for non-credit courses. However, if the student's excuse is prolonged due to compelling reasons, upon the application of the relevant instructor, the faculty board of directors may extend this period until one day before the beginning of the registration period of the following semester. The I grade given in this way must be converted to a letter grade no later than one day before the start of the registration period.
2) (NA) Non-Attendance grade; is given to students who have not fulfilled the conditions regarding course attendance or application. This grade is processed as an (FF) grade when calculating the semester and general academic success grade point average.
3) (P) Pass grade; is given to students who are successful in non-credit courses.
4) (F) Fail grade; is given to students who fail non-credit courses.
5) (M) Exempt grade; is given for courses exempted as a result of an exemption exam.
6) (T) Transfer grade; is given for the accepted equivalent courses of students coming through lateral and vertical transfers.
7) (W) Withdrawal grade; is given to courses from which the student withdraws within the period. This grade is given if the student gives up the course they took in their program after the normal course add and drop period expires, within the first nine weeks from the beginning of the semester/year, upon their own request and with the approval of the instructor responsible for the course. A student can withdraw from a maximum of one of the 1/3 of the courses they have taken throughout their associate/undergraduate education. A student cannot withdraw from the courses in the first two semesters of the undergraduate program and the courses they have to repeat, from which they previously received a W and which are not included in the grade point average, except for the courses they previously received a passing grade and repeated to raise their grade point average although not compulsory. A student is not allowed to withdraw from a course to the extent that their course load falls below 2/3 of the normal course load. A student may be granted permission to withdraw from a maximum of six courses throughout their entire undergraduate education, with a maximum of one course in one semester, upon the recommendation of the advisor and the permission of the instructor.
8) (E) grade; is given for courses that have not been evaluated and whose grade has not been entered. It is indicated when the student registers for the relevant course and remains until the instructor evaluates the course. As a result of the final, the E grade is converted to one of the other grades by the relevant instructor. This grade is not included in the average.
(2) While the scores obtained by students out of 100 are being converted into letter success grades in accordance with the table above, they can be re-evaluated by taking into account the grade point average and standard deviation of that class.
(3) The student cannot be given a letter grade lower than the equivalent of the score they received on the grade scale. Students who receive AA, BA, BB, CB, and CC grades from a course are considered to have directly passed/succeeded in that course. In order for students who receive a DD or DC grade from any course to pass that course, their annual grade point averages at the end of the second and fourth semesters for associate degree students, and at the end of the second, fourth, sixth, and eighth semesters for undergraduate students must be at least 2.00 out of 4.00.
(4) Students with a grade point average below 2.00 are considered unsuccessful as if they received FF and FD grades from the courses they received DD and DC grades, and they have to retake these courses. However, among the students who have reached the graduation stage and met attendance requirements for all their courses;
a) Students with FF or FD grades in a maximum of two courses are given unlimited make-up exam rights regardless of their semester grade point averages. A student who takes the make-up exam from two courses in one exam period cannot take the grade improvement exam in this exam period. A student who takes the make-up exam from a single course can also take the grade improvement exam from one course if they wish. If the cumulative grade point average as a result of the make-up exam is less than 2.00 out of 4.00, this student takes the grade improvement exam in the next semester. In order for students to be able to take the make-up exam, they must have registered for the relevant courses in the academic year the exams will be held and must have fulfilled the conditions for taking the end-of-semester exam. The student must get at least 50 points out of 100, which is the equivalent of a DD grade, from the make-up exams.
b) Students who have taken all the courses they have to take and have been successful, but whose cumulative grade point average is less than 2.00 out of 4.00, are given the right to unlimited exams from the courses they choose; from the last two semesters for associate degree students, and from the last four semesters for undergraduate students, to raise their grade point averages. Grade improvement and make-up exam rights are held within one month following each final exam period on a date determined by the relevant board of directors.
c) The relevant legislative provisions apply regarding the letter grades and their meanings for courses in graduate programs.

Course exemption

ARTICLE 27 – (1) Students who have previously attended another higher education institution or the University and received passing grades in some courses may apply to be exempted from the same courses in the program of the department they were newly admitted to via the ÖSS exam. These students must submit their transcripts to the Head of Student Affairs Department by attaching them to a petition they will write to the department/program headships they are registered in. The situation of students applying for course exemption is decided by the Distance Education Board. Courses exempted in this way are processed as non-credit exemptions and are not included in the calculation of the general grade point average. Students attending the English preparatory program make the application when starting the first year.

Objection to exam results

ARTICLE 28 – (1) A student may object to the mid-semester success score of the midterm and final exam of a course via e-mail to the course instructor within one week at the latest from the date it is announced to the students. The instructor re-examines all the student's work contributing to the mid-semester success score and evaluates the objection within one week at the latest; changes the grade if necessary, and notifies the result to the student and the head of the program/department/main science discipline. The Distance Education Board makes the final decision on this matter.
(2) A student may object to the success grade of a course via e-mail or in person with a petition to the head of the program/department/main science discipline within one week at the latest from the date the grade is announced to the students. The headship investigates whether there is any error in the mid-semester success score contributing to the student's success grade, the general/make-up exam score, and the calculations derived from these; if there is an error, the student's grade is changed in the system, and the result is notified to the student within one week at the latest. Students who exceed the objection periods lose their right to object. The Distance Education Board makes the final decision on these matters.

Weighted grade point average

ARTICLE 29 – (1) The semester weighted grade point average (SGPA) is calculated by dividing the total credit value obtained by multiplying the credit values of the courses a student has taken in a semester with the coefficient of the letter grade and success scores received from those courses, by the total credit hours of the courses taken in that semester. The calculated average is shown as two digits after the decimal point. The cumulative grade point average (CGPA) is calculated by taking into account all the courses the student has taken since their entry to the University and which are valid in the department or program they are registered in. Grades given from AA to FF are taken into account in the calculation of both semester and cumulative grade point averages. In calculating the cumulative grade point average, the most recently received letter grade from repeated courses is used.

CHAPTER FIVE

Miscellaneous and Final Provisions

Diploma and transcript

ARTICLE 30 – (1) A student who has been successful in all courses in the curriculum, has raised their cumulative grade point average to at least 2.00 in associate and undergraduate programs, and at least 2.50 in graduate programs, and has completed all the studies specified in this Regulation is considered to have completed their education and is given a University diploma. This diploma states the student's name, surname, number, program/department/main science discipline, academic term, and level of education. Students are also given a transcript showing all the courses they have taken throughout their education, their success grades, and their graduation cumulative grade point average.

Honor and high honor students

ARTICLE 31 – (1) Among full-time students registered in associate, undergraduate, and graduate programs/departments/main science disciplines, those who have passed all the courses they have taken at the end of an academic year and achieved an annual weighted grade point average of 3.50 and above without FF and FD grades are given a high honor certificate; those with an annual weighted grade point average between 3.00 and 3.49 without FF and FD grades are given an honor certificate. Students who graduate from associate, undergraduate, and graduate programs with a cumulative grade point average of 3.50 and above are considered high honor students, and students who graduate with a cumulative grade point average between 3.00 and 3.49 are considered honor students. Honor statuses are also indicated on the students' diplomas and transcripts.

Discipline

ARTICLE 32 – (1) Disciplinary matters and procedures of students studying in programs, departments, and main science disciplines conducting distance education at the University are carried out in accordance with the provisions of the Student Disciplinary Regulation for Higher Education Institutions published in the Official Gazette dated 13/1/1985 and numbered 18634.

Student rights

ARTICLE 33 – (1) Full-time student status is granted to associate and undergraduate students who have registered for at least 12 credits of courses in each semester, and to graduate students who have registered for at least 6 credits of courses. The full-time student status of a student who has registered for a lower course load than specified above, not due to themselves but as a result of the program implementation, continues.

Dismissal

ARTICLE 34 – (1) The registrations of the students at the University are terminated and deleted in the following cases:
a) Those who do not renew their registration for two consecutive semesters during the education period, excluding registration freezing,
b) Students who cannot graduate within the maximum education period specified in Article 44 of Law No. 2547,
c) Students who repeat the acts of cheating, attempting to cheat, or helping to cheat in midterm, final, and make-up exams,
ç) Students who wish to cancel their registration of their own free will,
d) Students who receive a penalty of expulsion from the higher education institution according to the Student Disciplinary Regulation for Higher Education Institutions.

Freezing registration

ARTICLE 35 – (1) Students who wish to freeze their registration due to justifiable and valid excuses must pay the tuition fee for the term they will freeze their registration. However, the tuition fee paid by these students is deducted from the fee for the term they start their education at the end of the registration freezing period. Registration freezing is realized with the proposal of the Distance Education Board and the decision of the relevant faculty, institute, school, or vocational school board of directors to which the program is affiliated. The registration freezing period can be a maximum of two semesters in associate degree programs, a maximum of four semesters in undergraduate programs but not more than two semesters at a time, and a maximum of two semesters in graduate programs.
(2) Registration can be frozen due to military service, illness, natural disasters, or other previously unknown reasons.
(3) A student whose registration is frozen cannot participate in educational activities and cannot take the midterm and end-of-semester exams during that term. Registration freezing requests must be made at the beginning of the semester and before the course registration period ends. However, applications can be made after these periods due to health problems. For applications to be made for this reason, a health report must be obtained from health institutions. The duration of this report must cover the compulsory attendance period of the semester in which the registration will be frozen.

Lateral and inter-departmental transfers

ARTICLE 36 – (1) Inter-departmental transfers within programs, departments, and main science disciplines conducting distance education at the University, and lateral transfers from another higher education institution are carried out in accordance with the provisions of the Regulation on the Principles of Lateral Transfer at the Associate and Undergraduate Levels Between Higher Education Institutions published in the Official Gazette dated 21/10/1982 and numbered 17845. Students of programs applying distance education cannot transfer to departments providing formal education.

Special students

ARTICLE 37 – (1) Students of other universities and individuals who want to increase their knowledge on specific subjects may register for a maximum of three courses in a semester with special student status by the decision of the Distance Education Board upon obtaining the positive opinion of the head of the program/department/main science discipline. These students must comply with all rules for the courses they are registered in. These students are not given a diploma, nor are they granted full-time student rights, but upon their request, a document regarding the courses they attended and their success status is provided. The tuition fee to be collected from special students is determined on a credit basis by the Board of Trustees.

Identity card

ARTICLE 38 – (1) Students who pay their fees and finalize their registration according to the provisions of this Regulation are given a photo identity card indicating that they are University students, valid for one year, by the Head of Student Affairs Department.

Offering common courses via distance education

ARTICLE 39 – (1) Among the common courses included in the associate and undergraduate programs taught at the University; Atatürk's Principles and History of Turkish Revolution, Turkish Language, Foreign Language, Computer, and some of the special elective courses can be given via distance education. The principles regarding which of these will be given via distance education are determined by the Senate.

Courses to be taken from distance education programs

ARTICLE 40 – (1) Some of the courses in associate, undergraduate, and graduate programs carried out at another university may also be taken from among the courses given in the University's distance education programs. Regarding this application, a protocol is made between the relevant university and the University according to the principles to be determined by the Council of Higher Education. The payments to be made by the relevant university to the University for this purpose are specified in the protocol.

Copyrights of distance education materials

ARTICLE 41 – (1) The courses included in distance education programs are evaluated as original works and are subject to royalties. The distribution, amount, and payment dates of royalties are determined by the Board of Trustees upon the recommendation of the Distance Education Board.

Notification and address declaration

ARTICLE 42 – (1) The internet address and residence addresses declared by students for distance education are their notification addresses. Any correspondence and notification sent to these addresses are considered to have been received by the students.

Cases without applicable provisions
ARTICLE 43 – (1) In cases where there is no provision in this Regulation, other relevant legislative provisions and the decisions of the Board of Trustees, Senate, and the boards of directors of the units shall apply.

Entry into Force

ARTICLE 44 – (1) This Regulation shall enter into force on the date of its publication.

Execution

ARTICLE 45 – (1) The Rector of Istanbul Aydın University executes the provisions of this Regulation.