Distance Education

Education and Examination Regulation

ISTANBUL AYDIN UNIVERSITY DISTANCE EDUCATION PROGRAMS

THE REGULATION ON APPLICATION, EDUCATION AND EXAMINATION 

 

SECTION ONE

Objective, Content, Grounds, Descriptions

Objective

ARTICLE 1 – (1) The objective of this Regulation is to organize the principles of application, education, examination and evaluation related to associate's degree, bachelor's degree and master's degree programs that provide distance education within the body of Istanbul Aydın University.  

Content

ARTICLE 2 – (1) This Regulation covers the provisions related to the education of the students who have enrolled in distance education programs within Istanbul Aydın University, the arrangements of these students' diplomas, preparation and implementation of distance education programs.

Grounds

ARTICLE 3 – (1) This Regulation was prepared on the basis of the Article 7 and Article 14 of the Law dated 4/11/1982 and numbered 2547 and the annex 73 of the Law on Organization of Higher Education Institutions dated 28/3/1983 and numbered 2809.

Descriptions

ARTICLE 4 – (1) The definitions of the terms used in this Regulation are as follows;

a) President: Istanbul Aydın University the President of the Board of Trustees,

b) Department: The Departments within the body of faculties of Istanbul Aydın University,

c) Head of Division/Department/Program: The head of the division that provides distance education at bachelor's degree level, the head of the department which provides distance education at master's degree level, the head of the program that provides distance education at associate's degree level within the structure of Istanbul Aydın University.

d) Supervisor: The instructor who was selected by the head of the division or department and appointed by the board of directors of the faculty/school in order to deal with the education, study and other problems of students,

e) Dean: Faculty Dean,

f) Course Credit: A course credit is a unit of measure that expresses one hour of theoretical lecture and/or seminars, two hours of laboratory work, workshops, clinical study, practice and other activities per week in a semester,

g) Institute: Istanbul Aydın University Science and Technology Institute/ Social Sciences Institute,

h) Faculty: Istanbul Aydın University faculties,

I) General Secretary: Istanbul Aydın University General Secretary,

j) Relevant Board: Faculty boards in faculties, institute boards in institutes, school boards in schools,

k) Relevant Board of Directors: Faculty board of directors in faculties, institute board of directors in institutes, school board of directors in schools,

l) Centre: Istanbul Aydın University Distance Education Application and Research Centre,

m) Director: Directors of institutes, schools and vocational schools in Istanbul Aydın University,

n) Board of Trustees: Istanbul Aydın University Board of Trustees,

o) Head of Student Affairs: Istanbul Aydın University Head of Student Affairs,

p) Prerequisite Course: One or more of the courses in the previous semesters must be successfully completed in order to be able to take a prerequisite course,

q) Program: The current programs within Anadolu Bil Vocational School,

r) Rector: The Rector of Istanbul Aydın University,

s) Elective Course: Students can take elective courses from area or non-area courses except compulsory courses in accordance with their requests and they can choose from the elective courses in the program they are enrolled in as well as elective or mandatory courses in other programs,

t) Senate: The Senate of Istanbul Aydın University,

u) Board of Distance Education: Istanbul Aydın University the board regarding distance education,

v) University: Istanbul Aydın University,

w) Board of Directors of the University: Istanbul Aydın University Board of Directors,

x) School: School of Istanbul Aydın University

y) Compulsory Course: The courses foreseen in a program and that a student must take

SECTION TWO

Principles Regarding Education

Board of Distance Education

ARTICLE 5 – (1) A Board of Distance Education is established to be authorized on the subject of distance education applications in university. This Board is affiliated to the Rectorate and consists of the Head of the Centre, the Head of the associate's degree program with distance education, the Head of the bachelor's degree division with distance education and the Head of the master's degree department with distance education. The President of the Board of Distance Education is the Head of the Centre and the tasks of the Board are as follows:

a) To offer with intent to open new distance education programs,

b) To make decisions about distance education applications and present them to the Rectorate for approval,

c) To supervise the implementation of the current distance education programs,

d) To solve the problems outcropping in the practices of distance education,

e) To suggest a proposal on the purpose of resolving subjects such as lateral transfer, vertical transfer, special student, freeze registration and so on to the directorate or deanship where the relevant division or program are affiliated,

f) To make a decision about the student objections,

g) To make new regulations in line with the evaluation questionnaires applied to the students at the end of semester,

h) To put forward a proposal to the Rectorate with intend to determine which tasks will be done by the resources of the University and which tasks will be done by the services procurement from organizations outside the university,

I) To determine the principles regarding the purchase and sale of services on the basis of course and unit in distance education applications and to submit these principles for the Rector's approval,

j) To make suggestion to the Rectorate for the purpose of determining the subjects of registration centers, examination centers, on-site applications and so on.

(2) The Board of Distance Education convenes at least twice each semester as being at the beginning and end of each semester. The head of the Board of Distance Education may convene the Board for extraordinary meeting when the need arises.

Education, course crediting and the burden of education

ARTICLE 6 – (1) Programs which will provide distance education have to be in compliance with the current formal education programs or institute programs in terms of name, curriculum, content and credit.  The credit burden of the distance education courses consists of two sections; nonsynchronous (theoretical) and synchronous. Nonsynchronous education format involves an hour-long section where the student can repeat as he/she wants on computer. Synchronous education format has a live video link that includes 1 to 2 hours of question and answer, repetition and similar activities in a pre-announced schedule. One semester comprehends nonsynchronous and synchronous education periods which are given regularly every week for fourteen weeks except for midterm and final exam periods. A live broadcast application which is given to almost every hundreds of students is considered as the credit load of that course for the instructors assigned to synchronous format. For this reason, more than one instructor can take part in a course in distance education program.

Education Period

ARTICLE 7 – (1) The faculties within the university have four years of education period. This period of time does not include English preparatory program. The students of bachelor's degree programs must complete their education within a maximum of seven academic years excluding the preparatory year without a valid reason specified in this Regulation. The vocational school has two years of education period. This period of time does not include English preparatory program. The students of vocational school must complete their education within a maximum of four academic years excluding the preparatory year without a valid reason specified in this Regulation. The masters' degree programs have four semesters of education period. The students who have successfully completed the courses they are required to take and the seminar lecture and dissertation/term project can graduate in a shorter time.

(2) The provisions of the Article 44 of the Law numbered 2547 shall apply to associate's degree and bachelor's degree students who cannot graduate within the specified period. The relevant legislation provisions shall apply to the master's degree students who cannot graduate within the specified period.

Academic Calendar

ARTICLE 8 – (1) An academic year comprises two semesters as fall and spring and each semester includes at least fourteen weeks.

(2) An academic calendar consists of admissions, education and examinations and it is determined by the Senate of the University. The Senate may decide on summer school in addition to the semesters with the approval of the Council of Higher Education when required.    

Education Fee

ARTICLE 9 – (1) The students have to pay an education fee determined by the Board of Trustees every academic year. In addition, the students who participate in summer school have to pay education fee determined by the Board of Trustees for each summer semester. The fee for the additional services such as dormitories, meals, transportation, etc. that might be provided by the University are not included in education fee and it is determined separately by the Board of Trustees.   

Education Language

ARTICLE 10 – (1) The education language for associate's degree, bachelor's degree, master's degree programs with distance education is Turkish. In some divisions/programs and departments, the education language might be English with the approval of the Council of Higher Education.

Curriculums

ARTICLE 11 – (1) Success and evaluation in associate's degree, bachelor's degree and master's degree programs with distance education is based on the principle of passing courses.  The courses to be taught during the education period and the distribution of the courses over the periods are determined by the proposal of the Board of Distance Education and the resolution of the Senate.

Compulsory, elective and prerequisite courses

ARTICLE 12 – (1) The courses are organized and taught in three groups as compulsory, elective and prerequisite.

(2) Every student is obligated to take the compulsory courses in the programs/divisions/departments which they have been enrolled.  

(3) Elective courses inure to the benefit with the proposal of the relevant program/division/department and the Board of Distance Education and the approval of the University Senate by taking into consideration of the students.  Extra courses taken by a student within the scope of elective courses may be deleted from the academic record within the periods of add-drop and withdrawal with the request of the student, the unqualified opinion of the program/division/department and the resolution of the Board of Distance Education.

Internships

ARTICLE 13 – (1) Compulsory student internships and the principles to evaluate them are determined by the suggestion of the Board of Distance Education and the resolution of the Senate.

Project Studies

ARTICLE 14 – (1) Whether students need to do projects to complete their studies, the principles regarding the procurement, construction and evaluation of the projects if needed are determined with the suggestion of the Board of Distance Education and the resolution of the Senate.

Education Type

ARTICLE 15 - (1) Education is generally web based and it is done via internet in the distance education programs of university. In addition, education is supported by videoconferencing systems, and also education cd rom, numerical library, source books and the other distance learning tools if needed. Education programs, courses and instructors within the University's distance education program are supervised by the heads of the relevant programs or the heads of the relevant departments. Every course in the distance education program has an instructor in charge. This instructor is preferably selected from those who have taken part in the preparation of the course content within distance education learning and the course credit is given in proportion to the course load.

SECTION THREE

Principles Regarding Student Registration and Admission

Quotas

ARTICLE 16 – (1) The number of scholarship students and non-scholarship students to be admitted to the distance education programs of the University is determined by the proposal of the Senate and the approval of the Council of Higher Education.

Student Admission

ARTICLE 17 – (1) To apply to the bachelor's degree and associate's degree programs; the students who are Turkish citizens and graduated from high schools and their equivalents in Turkey have to get the Student Selection Examination (ÖSS) score stated in the ÖSS guidelines and declared every year. If the student is a Turkish citizen and completed his/her high school education abroad, he/she must receive a certificate of equivalence proving that his/her diploma is equal with a high school diploma in Turkey from the Turkish Ministry of Education.

(2) The student who want to apply for a master's degree program must have at least a four-year bachelor's degree diploma and have the other requirements specified in the relevant legislation. The student with Turkish citizenship, who has received a four-year associate's degree diploma from a foreign university abroad instead of a state university established with international agreements, must has the Council of Higher Education approve his/her certificate of equivalence.

Final registration for associate's degree, bachelor's degree and master's degree programs with distance education program

ARTICLE 18 – (1) There are tuition fees for distance education programs of the University.  Each year, the amount of tuition to be paid for each program on the basis of credit and/or semester or year, the cities where registration is possible and the registration addresses are determined by the Board of Trustees. The candidate who is qualified to be a student in one of the distance education associate's degree programs of the university applies to the Registrar's Office of the University or to the registration centers in other provinces previously announced by the University either personally or by proxy in order to complete final enrollment with the following documents below within the period of time determined by the Presidency of the Student Selection and Placement Center.

(2) The students who did not enroll in the university within the registration periods declared by the Council of Higher Education and the University lose their right to enroll.

(3) The registration of the students whose documents include deficiency, tampering or forgery is canceled.  Any rights obtained based on these documents shall also be considered invalid.

(4) The following documents are required from Turkish and foreign students who had the right to enroll in the distance education associate's degree and bachelor's degree programs: 

a) From Turkish students;

1) Original or printout of ÖSYM (Student Selection and Placement Center) Exam Result Document.

2) Original of high school diploma or original of graduation certificate or its certified copy by the University if the diploma is not ready; original or certified copy of equivalence certificate by the Ministry of Education for those who graduated from high school abroad,

3) T.R. identity number declaration,

4) Written declaration regarding that male candidates are not related to military service,

5) 6 color headshots (4,5x6 cm),

6) A receipt indicating that the tuition fee determined in the Board of Trustees has been paid.

b) From foreign students;

1) Original or printout of the result document of the foreign student examination or its equivalence,

2) Student visa and passport and notarized copies of their translations,

3) The receipt showing that the tuition fee has been paid,

4) The original or certified copy of residence document received from Provincial Directorate of Security

5) 6 colorful headshots (4,5x6 cm),

(5) Students have to do course registration by submitting the tuition receipt to the relevant office within the period specified in the academic calendar of the faculty or school where the student is registered and following the method determined by the relevant board of directors. Foreign students must fill out the Foreign Student Information Form and deliver their certified residence permit in addition to these documents while renewing their registrations.

(6) A student who fails to renew his/her registration on time without an excuse stated in Article 35 of this Regulation and accepted by the relevant board of directors shall be considered to have failed that semester/year.

(7) The students who have gained the right to do final registration in bachelor's degree programs with distance education of the University must fulfill the following conditions and bring the determined documents.

(8) The lists of the main and waiting candidates who are entitled to register for the bachelor's degree programs are finalized by the decision of the institute board of directors. The results are announced by the institute directorate. The main candidates do final registration within the period of time specified in the academic calendar. The candidates who do not register within the specified period lose their enrollment rights. The waiting candidates who have been found successful can be accepted on the basis of their overall performance evaluation rank instead of the main candidates who did not register.

(9) Turkish and foreign candidates entitled to register for bachelor's degree programs do their final registrations by submitting the following documents and the other documents determined by the institute when necessary within the period of time regulated by the institute. The registrations of the people who used forged or falsified document or who committed a fraud during entrance examination are cancelled.

(10) The following documents are required from Turkish and foreign students who have gained the right to do final registration for the bachelor's degree programs of the University:

a) From Turkish students;

1) From the candidates admitted to doctoral/proficiency in art programs after at least eight semesters (four years) of associate's degree education or to bachelor's degree education, the original of associate's degree diploma or graduation certificate or certified copies of them by the university are required; from the candidates admitted to doctoral/proficiency in art after bachelor's degree education, the original of bachelor's degree diploma with or without thesis or certified copies of them by the University are required; from the graduates of relevant faculties gained expertise from the Ministry of Health and directly admitted to doctoral programs, the original of associate's degree diploma or certified copy of it by the University and the original of authorization certificate or certified copy of it are required,

2) The original or printout of ALES or its equivalent exam result document,

3) The original or printout of the foreign language or its equivalent exam result document,

4) The original or certified copy of transcript by the University,

5) R.T. identity number declaration,

6) Written declaration regarding that male candidates are not related to military service,

7) The original or certified copy of the document regarding scholarship from the candidates who will study on a scholarship on behalf of an institution,

8) 6 colorful headshots (4,5x6 cm),

9) A receipt showing that the tuition fee determined in the Board of Trustees has been paid.

b) From foreign students;

1) The diploma and documents specified on the sub-clause (1) of the clause (a) of the tenth sub-article of this article from those who have completed the associate's degree and bachelor's degree education in Turkey, notary certified translation of the diplomas received abroad and the original or certified copy of the equivalence certificate received from the Council of Higher Education,

2) The original or certified copy of transcript by the University; notary certified translation of the transcript received abroad,

3) The original or printout of the exam result document regarding the candidate's Turkish knowledge,

4) The original or printout of science exam result document,

5) Educational visa, passport and their notary certified translations,

6) The original or certified copy of residence permit taken from the provincial security directorate

7) 6 colorful headshots (4.5x6 cm),

8) The original and certified copy of the document regarding scholarships from the candidates with scholarships,

9) The receipt showing that the tuition fee determined by the Board of Trustees has been paid.

Re-registration

ARTICLE 19 – (1) Course registrations are made within the periods specified in the academic calendar at the beginning of each semester. The students have to take all the new courses given in the relevant semester. The students who have unsuccessful courses from the previous semester must take these courses firstly. However, they cannot take more than one third of the course load of the semester they are enrolled. If the student does not carry out course registration of the semester, then he/she cannot benefit from student rights during that period. If a student does not register within the period specified in the academic calendar, but his/her excuse is accepted by the Board of Distance Education, then he/she can register within the specified additional period. If a student pays the tuition but does not submit re-registration form within the specified period of time, his/her re-registration process is accepted as not done. (This article applies to Associate's Degree and Bachelor's Degree students).

(2) If a student does not renew his/her registration for two consecutive semesters even though he/she does not have permission or a valid excuse, he/she will be dismissed from the university. (This article applies to Associate's Degree and Bachelor's Degree students).  

(3) If a student, enrolled in one of the distance education programs, attends ÖSYM (Student Selection and Placement Center) and consequently enrolls in a new program that educates in accordance with this system, and then registers without deleting his/her old registration, the previous record will be deleted and the new registration will be valid. The student cannot put in a claim for his/her old registration.

(4) The date of application, the duration, the procedures of re-registration, the required documents during this process and the re-registration conditions are jointly determined by boards of directors. The students who did not renew his/her registration cannot take exams and cannot benefit from student rights during that period.  They must renew their registrations in the following academic semester/year in order to continue their educations. (This article applies to Associate's Degree and Bachelor's Degree students).  

SECTION FOUR

Exams, Evaluations and Grades

Midterms

ARTICLE 20 – (1) At least one midterm exam is held every semester. The dates and places of the midterm exams are announced by the Rectorate at least two weeks in advance. The interest of the students and the information they have learned during the semester, their attendance to midterms, assignments and discussions are continuously monitored. The student is given a grade out of 100 by taking into consideration the interest and success he/she has shown in activities during the semester. What the semester activities are and how they are distributed is announced in advance for each course. The weight of the semester success grade in calculating the course success grade is 40%. Make up exams are hold in the classical way.

End-of-term exams

ARTICLE 21 – (1) At the end of each semester a final exam is hold. Final examinations may be taken one or two weeks in advance or later in case of overlaps between examination dates, and this will be announced to the students. Final exam dates are announced to students beforehand. The weight of the end-of-term exam grade in calculating the course success grade is 60%.

Make-up exams

ARTICLE 22 – (1) The associate's degree and bachelor's degree students who failed at the final exams or could not attend because of any reason have right to attend make-up exams at pre-determined and announced locations and centers under supervision. Master's degree students do not have the right to take make-up exam. Make-up exam is evaluated as final exam and the weight of it in calculating the course success grade is 60 %. (This article applies to Associate's Degree and Bachelor's Degree students).  

Copying in exams

ARTICLE 23 – (1) If a student copies or attempts to copy in a midterm, final exam or make-up exam hold under supervision, the exam will be cancelled and the student receives a warning. If this situation repeats, the student will be dismissed from the program.

Final Grade

ARTICLE 24 – (1) The raw scores of the students in midterms, final exams and make-up exams are converted to relative scores by taking into consideration the distribution of the raw scores of all the students enrolled in that course and the class average.  Each student is given a letter grade indicating their success at that course by taking into consideration 40% of the semester success grade and 60% of the relative score of the final exam or make-up exam.

Repeat course

ARTICLE 25 – (1) The student who failed the course of fall/spring semester as a result of final or make-up exams, he/she must repeat the failed course in the relevant semester of the following year.

Grade

ARTICLE 26 – (1) One of the letters below is given by the instructor as the semester final grade for each course taken by the students.

a) The coefficients of the letter grades and their equivalents on the scale of 100 points are shown below:

Score Semester course gradeCoefficient
90-100AA4.0
85-89BA3.5
80-84BB3.0
75-79CB2.5
70-74CC2.0
60-69DC1.5
50-59DD1.0
40-49FD0.5
00-39FF0.0

 

b) In addition, the following notes are given in certain situations as stated below;

1) (I) Incomplete: This note is given to the students who were successful at the course but could not complete the necessary works because of a reason such as illness within three workdays from the date of final exam by depending on the acceptance of the documents to be given to the lecturer. If a student gets I, he/she has to get a grade by completing his/her missing tasks within the next fifteen days from the date specified as the last day for entry of grades into the student information system in academic calendar. Otherwise, the grade of I becomes FF for credit courses and F for non-credit courses. However, the board of directors of the faculty may extend the time until one day before the start of the registration period of the following period upon the application of the relevant faculty member in case the excuse of the student continues because of force majeure.  The grade of I must be converted to a letter note at the latest one day before the beginning of registration period.

2) (NA) Not Available: This note is given to the students who have failed to meet the conditions such as class attendance policies or practices. This grade is accepted as FF when semester and general academic average are calculated. 

3) (P) Pass: This grade is given to the students who were successful in non-credit courses.

4) (F) Fail: This grade is given to the students who were not successful in non-credit courses.

5) (M) Missing: This note is given for the exempted courses as a result of exemption exam.

6) (T) Transfer: This note is given for the courses that are accepted as equivalent by the students who joined our university through internal transfer and external transfer.

7) (W) Withdrawal: This grade is given if a student withdraws in a predetermined period of time. It is given when a student gives up on one of his/her courses within the first nine weeks of the semester/year after the period of add-drop with the approval of the instructor responsible for the course and the student's own request. A student may give up utmost one-third of the courses he/she has taken during his/her associate's degree/bachelor's degree education. A student cannot withdraw from the courses in the first two semesters of the bachelor's degree education and from the courses that he/she has to repeat, already taken and do not attend his/her GPA except for the courses he/she repeated with the aim of raising his/her GPA even though he/she has already passed the course and it was not a compulsory one. A student cannot withdraw in a way that his/her course load will be less than 2/3 of the normal course load.  A student may be allowed to withdraw at most six courses during the whole bachelor's degree education providing that he/she may withdraw at most one course per semester with the recommendation of his/her supervisor and the approval of his/her instructor. (This article applies to Associate's Degree and Bachelor's Degree students).

8) (E) Evaluation: This grade is given for the courses which have not been evaluated and graded. This is indicated when the student enrolls in the relevant course and this grade remains until the instructor evaluates the course. The grade of E is converted into another grade by the relevant faculty member as the result of the final examination. This note is not included in the average.

(2) While the scores obtained by the students out of 100 are converted into letter grades in accordance with the table above, these grades can be reassessed by taking into account the grade point average and standard deviation of that class.

(3) A lower letter grade than the student's score's equivalent on grade scale is not given. The students who receives the grades of AA, BA, BB, CB and CC are considered to be directly passed the course.  If a student gets DD or DC; the GDP of an associate's degree student at the end of the second and fourth semesters and the GDP of a bachelor's degree student at the end of second, fourth, sixth and eight semesters must be at least 2.00 out of 4.00 in order to pass that course. (This article applies to Associate's Degree and Bachelor's Degree students).

(4) The students whose GDP is less than 2.00 are considered unsuccessful and their courses with the grades of DD and DC will be evaluated as FF and FD, thus they have to repeat these unsuccessful courses. However, if the student has passed all of his/her other courses and about to graduate;

a) If at most two courses of the student are FF or FD, the student is entitled to an unlimited make-up exam regardless off his/her semester grade average. A student who takes two make-up exams during one exam period, cannot take an exam for grade increase. A student who takes one make-up exam can take a course's exam for grade increase. If the student's GDP is less than 2.00 out of 4.00 after the make-up exam, he/she takes the following semester's exam for grade increase. In order to be able to take make-up exam; the student must have enrolled in the course during the academic year in which examinations will be held and must have met the conditions for entry into the end-of-term exams. The student must take at least 50 (its letter equivalent is DD) out of 100 points in the make-up exams.

b) If all the compulsory courses have been taken and passed but the GPA score is still less than 2.00 out of 4.00, an associate's degree student can attend to unlimited number of exams in the last two semester courses, and a bachelor's degree student can attend to unlimited number of exams in the last four semester courses. Exams for grade increase and make-up exams are held on the date that is determined by the relevant board of directors within one month following the final exam period. (This article applies to Associate's Degree and Bachelor's Degree students).

c) The relevant legislative provisions apply to letter grades and their meanings in post-graduate program courses.

Exemption from courses

ARTICLE 27 – (1) The students who have already passed some courses by going to another higher education institution or university may apply for an exemption from the same courses in the program they have attended after the Student Selection Examination. These students must submit their transcripts to the Department of Student Affairs by adding them to the petition written for the presidency of the department/program in which they are registered. The status of t eh students applying for course exemption is decided by the Board of Distance Education. These exempted courses are treated as non-credit exemptions and not are not included in GPA. The students who continue English preparatory program do the application at the beginning of the first year.

Objections to exam results

ARTICLE 28 – (1) Students can object to instructors by e-mail within one week at the latest after the announcement of midterm and final exam semester success grades. The instructor evaluates the objection most lately within a week by re-examining all the student's studies contributing to his/her semester success grade; changes the grade if necessary and announces the results to the student and the head of the program/division/department. The final decision is taken by the Board of Distance Education on this subject.

(2) The student may object to a course's final grade by sending an e-mail or submitting a petition in person to the head of the program/division/department within one week at the latest from the date of announcement of the grades to the students. The presidency investigates whether there is any mistake in the semester success grade, general/make-up exam grade and the calculations made thereon which contributes to the student's achievement grade; if there is a mistake, the grade of the student is changed in the system and the result is stated to the student within one week at the least. The students who have missed the objection period lose their rights to object. The final decision on these matters is given by the Board of Distance Education.

Grade point average

ARTICLE 29 – (1) Semester grade point average (SGPA): It is calculated by dividing the total credit value that is resulting from the multiplication of the credit values of the courses taken by a student in a semester, the coefficient of a student's letter grade from that course and success grade by the total credit hours of the courses taken in that semester. The average obtained is shown as two digits after the comma. Grade point average (GPA): It is calculating by taking into account the all courses that have been taken by the students since he/she entered the university and are valid for the department or program in which he/she enrolled. The grades from AA to FF are taken into consideration in the calculation of both SGPA and GPA. If a course is repeated more than one time, the most recent letter grade is used in calculation of the grade point average. (This article applies to Associate's Degree and Bachelor's Degree students).

SECTION FIVE

Miscellaneous and Final Provisions

Diploma and transcript

ARTICLE 30 – (1) The student who succeeded in all courses in the curriculum with a GPA of at least 2.00 in associate's degree and bachelor's degree and then managed to increase it to 2.50 during master's degree education and who have completed all the activities mentioned in this Regulation, is considered to have finished his/her studies and he/she is given a university diploma.

Honor and high honor students

ARTICLE 31 – (1) The students who have completed all their courses at the end of an academic year, get at least 3.50 GPA and do not have any courses with the grades of FF and FD are given certificate of high honor; the students who get a GPA between 3.00-3.49 and do not have any courses with the grades of FF and FD are given certificate of honor among the full-time students who have enrolled in associate's degree, bachelor's degree and master's degree programs/divisions/departments. The students who have graduated with a GPA of 3.50 and above are considered as high honor students; the students who have graduated with a GPA between 3.00 and 3.49 are considered as honor students among the students in associate's, bachelor's and master's degree programs. Honor studentship is declared in the student's diploma and transcript.

Discipline

ARTICLE 32 – (1) Disciplinary works and procedures of the students who are studying in distance education programs, divisions, departments of the University are enforced in accordance with the provisions of the Regulation for Student Discipline at Higher Education Institutions published in the Official Gazette numbered 18634 and dated 13/1/1985.   

Student Rights

ARTICLE 33 – (1) Associate's degree and bachelor's degree students who have enrolled in at least 12 credits and master's degree students who have enrolled in at least 6 credits in each semester are given full-time student status. The full-time status of the students who have enrolled in less credits then the conditions mentioned above as a result of the program implementations continues. 

Exmatriculation

ARTICLE 34 – (1) The registrations of students will be discontinued and will be deleted in the following situations:

a) The students who have not renewed their registrations in 2 consecutive semesters except for freezing registration during period of study,

b) The students who could not graduate within the maximum period of education stated in the article 44 of the Law numbered 2547.

c) The students who are repeating the actions of copying, attempting to copy and helping other students during midterms, final exams and make-up exams,

d) The students who want to delete their registrations voluntarily,

e)  The students who are dismissed from the higher education institution in accordance with the Regulations for Student Discipline at Higher Education.

Freezing Registration

ARTICLE 35 – (1) The students who want to freeze their registrations due to their justified and valid reasons must pay the tuition fee for the semester they want to freeze. However, the tuition fees paid by these students are deducted from the tuition fee of the semester they will study at the end of the registration freezing period. Freezing registration is made by the proposal of the Board of Distance Education and the resolution of the board of directors of the relevant faculty, institute, school or vocational school where the program is affiliated.  The period for freezing registration; maximum two semesters in associate's degree programs, maximum four semesters in bachelor's degree programs and more than two semesters cannot be frozen at one time, and maximum two semesters in master's degree programs.                                      

(2) Registrations might be frozen because of the reasons such military service, disease, natural disasters or other unforeseen circumstances.

(3) The students who froze their registrations cannot participate in educational activities and cannot take midterms and final exams during that semester. Freezing registration must be made at the beginning of semester and before the end of registration freezing period. However, students may apply for freezing because of health problems after these period is over. A health certificate must be obtained from a health institution for the applications which will be done due to health problems.

Lateral and interdepartmental transfers

ARTICLE 36 – (1) Interdepartmental transfers between programs, divisions and departments which provide distance education in the University and the transfers from another higher education institution are done in accordance with the provisions of the Regulation on the Principles of Lateral Transfer Between Higher Education Institutions at the Level of Associate's Degree and Bachelor's Degree published in the Official Gazette numbered 17845 and date 21/10/1982. The students of the distance education programs cannot be transferred to the departments with formal education.

Special Students

ARTICLE 37 – (1) The students of other universities and those who want to increase their knowledge on specific topics can register for up to three lectures per semester by receiving the positive opinions of the head of the program/division/department with the decision of the Board of Distance Education after having the status of special status.  These students must comply with the all rules for the courses they are attending. These students are not given diplomas or the right of full time student, but they are given a document regarding the course and their achievements upon requests. The Board of Trustees determines the tuition fees to be received from special students on the basis of credits.

Identity card

Artıcle 38 – (1) The students who paid the fee and made the final registration are given a photographic ID card indicating that they are the students of the university with validity period of one year by the Department of Student Affairs in accordance with the provisions of this Regulation.

Providing common courses by distance education

ARTICLE 39 - (1) Ataturk's Principles and History of Turkish Revolution, Turkish Language, Foreign Language, Computer and some of the special elective courses which are the common courses in associate's degree and bachelor's degree programs in the university can be given by distance education. The criteria regulating which of these will be given by distance education is determined by the Senate.

The courses given by the distance education programs

ARTICLE 40 – (1) Some of the courses in associate's degree, bachelor's degree and master's degree programs that are being taught in another university can also be taken from the courses provided at the University's distance education program. A protocol is made between the relevant university and our university in accordance to the principles to be determined by the Council of Higher Education respecting this application. The payments to be made by the relevant university to our University for this purpose are indicated in the protocol.

Copyrights for distance education materials

ARTICLE 41 – (1) Lessons in distance education programs are considered as unique works and subject to royalty. The distribution and amount of royalties and the payment dates are determined by the Board of Trustees with the recommendation of the Board of Distance Education.

Declarations and Address Notification

ARTICLE 42 – (1) The internet addresses and residential addresses that students notify for distance education are the residential addresses. All kind of correspondences and notifications sent to these addresses are deemed to have been received by the students.

The situations for which there are no provisions in the regulation

ARTICLE 43 – (1) The other related legislative provisions and the decisions given by the board of directors of the Board of Trustees, Senate and Units are applied in cases where there is no provision in this Regulation.

Enforcement

ARTICLE 44 – (1) This Regulation shall enter into force on the date of its publication.

Execution

ARTICLE 45 – (1) The provisions of this Regulation shall be executed by the Rector of Istanbul Aydın University.

güncelleme: 10.8.2018 11:41