Istanbul Aydın University Inventory Control Office provides the following services to ensure that the university's movable property and inventory processes are carried out in an effective, orderly, and reliable manner:
• Inventory Management and Integration
In coordination with purchasing processes, the institution's fixed assets and consumables inventory are recorded; the entry and exit procedures of all materials dispatched to warehouses and relevant units are controlled in an orderly and meticulous manner, ensuring that records remain up-to-date.
• Invoice and Record Control
Preliminary control procedures regarding invoices reaching the institution are performed; after the accuracy and suitability of invoice information are verified, the processing of relevant records through the system is ensured.
• Periodic Counting Procedures
Counting and control procedures for warehouse stocks and fixed assets are carried out regularly according to determined periods, ensuring inventory accuracy and stock reliability.
• Fixed Asset Transfer Processes
Inter-unit transfer procedures of fixed assets are carried out in accordance with regulations upon the approval of the relevant units' authorities, and the recording processes are meticulously tracked.
• Assignment Management
The assignment of fixed assets allocated to the university and its affiliated units to the users or units, and the creation and tracking of assignment records are carried out by the Inventory Control Office.
• Off-Site Dispatch Procedures
The dispatch procedures for fixed assets that need to be moved out of their registered location for repair, maintenance, training, or similar reasons are carried out by issuing official documents after the relevant approval processes are completed.
• Personnel Needs Planning
Planning, procurement, and recording procedures for office supplies and fixed assets required by newly recruited personnel to perform their duties effectively are carried out.
• Standard Form and Process Management
Official forms determined in line with corporate quality standards are used in the registration, assignment, transfer, and disposal procedures of fixed assets, and all processes are conducted within the framework of standardized practices.
