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 Outgoing Staff

güncelleme: 14.6.2017 18:07




How to Apply


There is an obligation to deliver at least 8 hours of teaching. A minimum duration of 2 working days is strongly recommended to provide a meaningful contribution to the teaching programme and international academic life at the host institution. Shorter periods should be exceptional. The maximum duration is 8 weeks.


The duration of the training period should be from 2 working days up to 8 weeks. There is an obligation to participate at least 2 days of training activities at the host institution to be able to eligible for funding.

A complete teaching programme/Work Plan and an invitation letter from the host institution must be submitted to the Erasmus Office before the application deadline. The mentioned teaching programme/Work Plan can be found from the Documents part of this web page. 

The Department or Faculty that wish to invite a staff of an enterprise from an EU country should also use the teaching programme for application.




Application And Selection


The Selection of the Staff will be done by an Assessment Commission which will be formed by the Rectorate. The Commission evaluates the applications carefully, by considering the call for proposals announced by the European Commission annually and the rules- priorities established by the Turkish National Agency.
 
Staff must be employed at Istanbul Aydin University – honorary lecturers are not normally eligible
Priority will be given to:

  • Staff who have not previously received Erasmus staff mobility funding
  • Visits which can combine training with visiting students currently on exchange/ traineeships
The application must demonstrate clear objectives and a provisional teaching/training programme covering at least the minimum number of teaching/training hours.

The application should also indicate how the visit will contribute to the wider strategic goals of the Service/ College/School/University for Internationalisation.

Application process and timings

  • Dean of Faculty / Head of Service for initial approval of your proposed mobility and absence (ensuring any teaching/ work responsibilities can be covered)
  • Complete the Application form
  • Submit your application form to the Dean of Faculty / Head of Service for their approval and signature
  • Submit the fully si​gned application to the Erasmus office by the time announced by Erasmus Office (via internal mail or scanned by email to erasmus@aydin.edu.tr )
  • You will be notified of the status of your application no later than 4 weeks after the Erasmus+ Staff Commission's decision.
  • Subject to funding availability, there might be a second application round that will be announced. This page will be updated during the academic year to confirm whether there is still funding available.


Before Leaving IAU

Step by Step Application System

Upon Application:  

  1. Application Form (Approved by Erasmus+ Departmental Coordinator/Head of Department/Dean of Faculty)
  2. Erasmus+ Staff Mobility for Teaching/Training Mobilty Agreement (Signed and Stamped by Host Institution/Organization)
  3. Letter of Acceptance (Signed and Stamped by Host Institution/Organization)
Prior to Departure:

  1. Bank Account (Euro)
  2. Visa Letter (if needed, provided from Erasmus+ Office)
  3. Copy of Passport
  4. Copy of Visa
  5. Grant Agreement for Erasmus+ Staff Mobility
Upon Return:

  1. Final Report submitted
  2. Certificate of Attendance submitted
  3. Boarding Pass
Before leaving IAU, the staff must sign a Financial Contract, which is completed by Erasmus Office. This document must indicate how the contribution of the European Community (Erasmus+ Staff Mobility grant) is to be paid.

Mobility grants for staff are provided as contributions towards subsistence and are calculated taking into account the rates defined in the Useful Information part of this web page.

Bank Details Form

Staff are required to fill in the bank details forms and present them before the start of their teaching/training mobility, so as to receive the Erasmus+ grant. The grant contribution will be paid in two instalments: 80% 45 days after the financial contract has been signed; the remaining 20% within 30 days of the end of the staff mobility period, provided that all documents have been duly delivered. The contribution will be paid by bank transfer.

Funding

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel.

Travel grants maximums are set according to the distance travelled at the following rates:

Travel DistancesAmount (€)
Between 100 and 499 km180
Between 500 and 1999 km275
Between 2000 and 2999 km360
Between 3000 and 3999 km530
Between 4000 and 7999 km820
8000 km and more1100
 

The distance to be calculated is one way – from the location of the sending organisation to that of the receiving organisation. However, please note that the grant amount covers the outward and return journey from home to host institution. You will likely therefore have to book your travel early to ensure you can cover your costs.

The subsistence grant is a contribution towards all other costs for the individual including travel within the city, accommodation, meals and snacks following the normal University Staff Expenses guidelines. Maximum amounts available towards subsistence vary according to the length and destination of the visit.

Actual costs can be reimbursed up to these maximums, and are paid on the basis of receipted expenditure using the University’s Core Expenses system.

Expense claims must be submitted within 1 month of the completion of the mobility.


Documents

Required Documents
 
Upon Application
 
1) Application Form (Approved by Erasmus+ Departmental Coordinator/Head of Department/Dean of Faculty)
2) Erasmus+ Staff Mobility for Teaching / Training Mobilty Agreement (Signed and Stamped by Host Institution/Organization) (Content of the teaching / training program must be mentioned day by day)
3) Letter of Acceptance (Signed and Stamped by Host Institution/Organization)
 
Prior to Departure
 
1) Bank Account (Euro) 
2) Visa Letter (if needed, provided from Erasmus+ Office)
3) Copy of Passport
4) Copy of Visa 
5) Grant Agreement for Erasmus+ Staff Mobility
 
Upon Return
 
1) Final Report submitted 
2) Certificate of Attendance submitted
3) Boarding Pass



European University Association’s Institutional Evaluation Programme